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Configuring PDF forms for generating customer account statements

The scripts are difficult to customize and therefore its easy to develop new PDF based forms to generate customer account statements.

Below are a few quick steps to configure the adobe forms for generating customer account statemetns

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Go to IMG>Financial Accounting (New) > Accounts Receivable and Accounts Payable >Vendor Accounts >Line Items >Correspondence> Make and Check Settings for Correspondence

  1. Define correspondence type
    1. Copy standard correspondence type SAP06 to a new correspondence type ZPDF06
    2. Change settings if required
    3. Click on save and then exit step
  2. Create Report Variants for Correspondence
    1. Create a variant for program RFKORD10_PDF with name ZPDF06
    2. The variant ZPDF06 of RFKORD10_PDF should be same as variant SAP06 for program RFKORD10 and/or make the necessary settings for the variant
    3. Click Save and then exit step
  3. Assign Programs for Correspondence Types
    1. Create a new entry in the node
    2. Enter Company Code (Optional) and correspondence type (ZPDF06, in this case)
    3. Set Name of the print program as RFKORD10_PDF
    4. Set name of the variant as ZPDF06 (or the one created in step 2)
    5. Click on save and then exit the step
  4. Define Sender Details for Correspondence Form
    1. Copy entry for company code = blank and program = RFKORD10 to create a new entry with company code (Optional) and program = RFKORD10_PDF
    2. Click on save and then exit the step
  5. Go to transaction SM30 enter view name as V_T001F2 and click on maintain
    1. Create new entry in the view
    2. Enter Company code (Optional), Enter program name as RFKORD10_PDF
    3. Enter form mane as F140_ACC_STAT_01 or the Z-adobe fo
      Please note that the interface for Z-adobe form should be exactly same as that of  adobe form F140_ACC_STAT_01
    4. Click on save and then exit the step
  6. Execute transaction F.27 for the correspondence type created in steps above
6 Comments
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  • Hi Pulkit,

    After doing all this I am getting error Message no. FB595 default form set  is missing.

    We have created our own Z program and not using the standard one as you mentioned here. Do we need to do some other config in this case? or it is an issue with the way the form is developed?

    Need your inputs

    Regards,

    Prateek

    • Hi Prateek,

      It is difficult to tell the reason behind the error without access to the system. I would suggest you to perform the following steps

      1. Change the configuration so that it points to the standard Adobe form and print program to see if you get any error messages

      2. If step 1 is successful, configure custom adobe form to see how it works

      3. If step 2 is successful, configure the custom print program to see if you get any error messages.

      Since I havent worked on a custom print program, I cannot share my experience with you around this. But if the custom print program isnt working, you might want to take an alternative approach to use the initialization of the adobe interface for your forms to place in your custom logic.

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    • HI Ramprasad,

      You can use a custom interface, but it should be a copy of the standard one.

      You can define global variables and write custom code within the custom interface but cannot modify importing/exporting variables

      Regards,

      Pulkit

  • I recently had a requirement to develop new SAPScripts for Dunning for a new company code. But we proposed using Adobe Forms instead. During development, the functional consultant was stuck at defining Form Name in OB96 for the new adobe forms using the program ‘RFKORD10_PDF’. I maintained the entry in V_T001F2 as mentioned in point 5. BUt every time I entered the form name and program, I always got an error saying ‘Form <form name> is not defined or not active’. Apparently, one can only configure SAP Script forms through OB96.

    To configure adobe forms, we have to follow the following path:

    SPRO>Financial Accounting>Financial Accounting Global Settings>Correspondence>PDF-Based Forms>Define Form Names for Correspondence Printing

    This takes you to the same OB96 transaction but is specifically for Adobe forms as the titles for the usual OB96 t-code and this one varies.