Automatic account assignment OKB9 does not work

Applies to:

All releases of SAP for Financial postings made from a various applications like SAP-Logistics, SAP-Financials, etc for more information, visit the Enterprise Resource planning homepage

Summary

Automatic assignment occurs during postings in external accounting (with in the FI, MM, or SD components) if you did not enter a CO account assignment object (cost center, order, or project) for a cost accounting relevant posting. This is always the case if the R/3 System automatically created the posting row in question.

This paper highlights an alternative approach where standard default account assignment (OKB9) based on Valuation area or Profit Center is not sufficient and a default account assignment based on Valuation area and Profit center is required.

Author:             Raheem Baksh

Company:        NovelERP Solution Pvt.Ltd.

Created On:      Apr 2013

Standard SAP – Default Account Assignment (OKB9)

The standard SAP offers to specify a default account assignment (Cost Center/Internal Order)

1. Per company code
2. Per Business area
3. Per Profit Center
4. Per Valuation area

In cases, where a default account assignment is to be specified below the company code, then “Account Assignment Detail” field in OKB9 is used to specify a default CO object per Business area or Profit center or Valuation area.

But system does not determined Default cost object from OKB9 for automatically generated lines that reference the entire document and not individual items.

For More Information Read SAP Notes 105024, and 32654

Example: Key-

“DIF” (minor differences)

“UPF” (unplanned delivery costs)

“KDT” (tax exchange rate difference)

“OFF” (GTA)

“KDR” (exchange rate rounding)

Default Account Assignment in OKB9

You can define automatic account assignments In OKB9 or  defaults in the cost element masters data record .The cost element master data record can determine these assignments per controlling area, and the IMG per company code, business area, and/or valuation area.

Transaction Code – OKB9

Here it is mandatory to set Minimum One Combination to call Default Account Assigned Object

1. Valuation Area is mandatory
2. Business Area is mandatory
3. Profit center is mandatory

Here we have set as “1”Valuation Area is mandatory

Here whenever Prerequisite met from your Transaction System will pickup default cost center as per Valuation area.

Define Substitution OKC9

In substitution, the SAP System checks whether particular input values satisfy one or more user-defined conditions. If the condition is fulfilled, the values are automatically replaced by other values.

Standard settings

The following callup points are defined in the standard SAP System for Controlling:

• 0001 – Document row : Used for all CO-relevant postings in external accounting as well as for manual postings in CO.
• 0010 – Order: Used for order background processing and irrelevant for account assignment checks.
• 0100 – Document header: Used for manual postings in CO, such as reposting costs or activity allocation.

Activities

1. 1. Determine in which controlling area you want to substitute values.
2. 2. Create a substitution.

Proceed as follows:

a) Choose the “New entries” function.

b) Enter the controlling area in which the substitution is to be executed.

c) Enter a callup point.

d) Save your entries

e) Choose “Environment -> Substitution”.

f) Enter a name and a callup point for the substitution.

You can use an existing substitution as a reference.

g) Change the model data to meet your specifications, or copy them without changes.

h) Save your entries.

i) If you do not use a reference, proceed as follows:

j) Verify your entries by freeing the data for release.

k) Enter a description of the substitution.

l) To define the substitution steps, choose “Insert entry”.

m) Choose the substitution fields in the dialog box that appears.

You can choose “Exit only” or database fields. “Exit only” ensures that all fields allowed for substitution are available only in this USER-EXIT. Otherwise, you can replace one field only, using a value defined in the USER-EXIT.

n) Transfer one or more of the displayed substitution fields.

o) Enter a description of the substitution step.

p) Enter one or more conditions under “Prerequisites”.

Use the function “Fields for conditions” to do so. You may also maintain rules by choosing the corresponding function.

q) Enter constant values for the fields to be substituted, or store a substitution exit.

r) Save the substitution steps.

s) Return to the initial screen.

t) Enter the substitution’s name for your controlling area and set an activation level.

Activation level “1” ensures that the substitution is active in the correct controlling area.

u) Save the substitution.

Note on transport

To transport substitutions, a separate function is available in the IMG for “General Controlling”

Transaction Code – OKC9

Substitution-

Prerequisite – Company code =1000 and Controlling area =1000

If Prerequisite is met substitute by User exit UOKB0

Check Client specific user exit GCX2         

Transaction code: GCX2

Here you need to check assigned program for the Application Area GBLS.

You need to some change in Program, First copy from Existing program RGGBS000.

Copy from Exiting program SE38

Copy from Existing program and change in Z Program, Ask technical guy if you are not familiar on Program, for copy or change new program you need to developer ID.

Change in Z Program as below-

Note : see below changes are based on organization structure here you need to determine which field you can enter to get Cost center, if you are using Business area so OKB9 can be determine by Business area .

We have made OKB9 account assignment as per Valuation Area, but here system does not determine profit center and Valuation Area for auto generated line item,

Our Business Place and Section Code is equal to Plant (Valuation Area)

*&———————————————————————————————————————————————————————————-*
*&      Form  UOKB9
*&———————————————————————————————————————————————————————————*
*       text
*———————————————————————————————————————————————————————————–*
FORM UOKB9 .

if COBL–WERKS is INITIAL AND COBL–BWKEY is INITIAL.
COBL–WERKS = bseg–bupla.
COBL–BWKEY  = bseg–bupla.
ENDIF.

DATA:
LD_KOSTL LIKE COBL–KOSTL,
LD_AUFNR LIKE COBL–AUFNR,
LD_PRCTR LIKE COBL–PRCTR,
LD_PAOBJNR LIKE COBL–PAOBJNR.

CHECK COBK–VRGNG = ‘COIN’.

CHECK NOT COBL–HKONT IS INITIAL.

CALL FUNCTION ‘RK_KSTAR_READ’
EXPORTING
DATUM           = COBK–BUDAT
KOKRS           = COBK–KOKRS
KSTAR           = COBL–HKONT
IMPORTING
V_CSKB          = CSKBV
EXCEPTIONS
KSTAR_NOT_FOUND = 1.
CHECK SY–SUBRC = 0.

CALL FUNCTION ‘K_ACCOUNT_ASSIGNMENT_GET’
EXPORTING
BUKRS     = COBL–BUKRS
WERKS     = COBL–WERKS
BWKEY     = COBL–BWKEY
GSBER     = COBL–GSBER
KSTAR     = COBL–HKONT
I_COBL    = COBL
IMPORTING
KOSTL     = LD_KOSTL
AUFNR     = LD_AUFNR
PRCTR     = LD_PRCTR
E_PAOBJNR = LD_PAOBJNR.

IF  COBL–KOSTL IS INITIAL              “*!
AND NOT LD_KOSTL IS INITIAL.
COBL–KOSTL = LD_KOSTL.
ENDIF.

IF  COBL–AUFNR IS INITIAL              “*!
AND NOT LD_AUFNR IS INITIAL.
COBL–AUFNR = LD_AUFNR.
ENDIF.

IF  COBL–PRCTR IS INITIAL              “*!
AND NOT LD_PRCTR IS INITIAL.
COBL–PRCTR = LD_PRCTR.
ENDIF.

IF  COBL–PAOBJNR IS INITIAL            “*!
AND NOT LD_PAOBJNR IS INITIAL.
COBL–PAOBJNR = LD_PAOBJNR.
ENDIF.

ENDFORM.                                                    “UOKB9

*&—————————————————————————-*

Assign Z program in to Client specific user exit GCX2

Please also refer Next related post Automatic account assignment OKB9 ( Set Acc. Assignment “3 Profite center is mandatory”)