Automatic account assignment OKB9 does not work

April 22, 2013 | 3,650 Views |

RAHEEM BAKSH

FIN Controlling

FIN (Finance)SAP ERP account assignment automatic enterprise resource planning okb9 sap erp financials

Applies to:

All releases of SAP for Financial postings made from a various applications like SAP-Logistics, SAP-Financials, etc for more information, visit the Enterprise Resource planning homepage

Summary

Automatic assignment occurs during postings in external accounting (with in the FI, MM, or SD components) if you did not enter a CO account assignment object (cost center, order, or project) for a cost accounting relevant posting. This is always the case if the R/3 System automatically created the posting row in question.

This paper highlights an alternative approach where standard default account assignment (OKB9) based on Valuation area or Profit Center is not sufficient and a default account assignment based on Valuation area and Profit center is required.

Author: Raheem Baksh

Company: NovelERP Solution Pvt.Ltd.

Created On: Apr 2013

Standard SAP – Default Account Assignment (OKB9)

The standard SAP offers to specify a default account assignment (Cost Center/Internal Order)

Per company code
Per Business area
Per Profit Center
Per Valuation area

In cases, where a default account assignment is to be specified below the company code, then “Account Assignment Detail” field in OKB9 is used to specify a default CO object per Business area or Profit center or Valuation area.

But system does not determined Default cost object from OKB9 for automatically generated lines that reference the entire document and not individual items.

For More Information Read SAP Notes 105024, and 32654

Example: Key-

“DIF” (minor differences)

“UPF” (unplanned delivery costs)

“KDT” (tax exchange rate difference)

“OFF” (GTA)

“KDR” (exchange rate rounding)

Default Account Assignment in OKB9

You can define automatic account assignments In OKB9 or defaults in the cost element masters data record .The cost element master data record can determine these assignments per controlling area, and the IMG per company code, business area, and/or valuation area.

Transaction Code – OKB9

Here it is mandatory to set Minimum One Combination to call Default Account Assigned Object

Valuation Area is mandatory
Business Area is mandatory
Profit center is mandatory

Here we have set as “1”Valuation Area is mandatory

Here whenever Prerequisite met from your Transaction System will pickup default cost center as per Valuation area.

Define Substitution OKC9

In substitution, the SAP System checks whether particular input values satisfy one or more user-defined conditions. If the condition is fulfilled, the values are automatically replaced by other values.

Standard settings

The following callup points are defined in the standard SAP System for Controlling:

0001 – Document row : Used for all CO-relevant postings in external accounting as well as for manual postings in CO.
0010 – Order: Used for order background processing and irrelevant for account assignment checks.
0100 – Document header: Used for manual postings in CO, such as reposting costs or activity allocation.

Activities

1. Determine in which controlling area you want to substitute values.
2. Create a substitution.

Proceed as follows:

a) Choose the “New entries” function.

b) Enter the controlling area in which the substitution is to be executed.

c) Enter a callup point.

d) Save your entries

e) Choose “Environment -> Substitution”.

f) Enter a name and a callup point for the substitution.

You can use an existing substitution as a reference.

g) Change the model data to meet your specifications, or copy them without changes.

h) Save your entries.

i) If you do not use a reference, proceed as follows:

j) Verify your entries by freeing the data for release.

k) Enter a description of the substitution.

l) To define the substitution steps, choose “Insert entry”.

m) Choose the substitution fields in the dialog box that appears.

You can choose “Exit only” or database fields. “Exit only” ensures that all fields allowed for substitution are available only in this USER-EXIT. Otherwise, you can replace one field only, using a value defined in the USER-EXIT.

n) Transfer one or more of the displayed substitution fields.

o) Enter a description of the substitution step.

p) Enter one or more conditions under “Prerequisites”.

Use the function “Fields for conditions” to do so. You may also maintain rules by choosing the corresponding function.

q) Enter constant values for the fields to be substituted, or store a substitution exit.

r) Save the substitution steps.

s) Return to the initial screen.

t) Enter the substitution’s name for your controlling area and set an activation level.

Activation level “1” ensures that the substitution is active in the correct controlling area.

u) Save the substitution.

Note on transport

To transport substitutions, a separate function is available in the IMG for “General Controlling”

Transaction Code – OKC9

Substitution-

Prerequisite – Company code =1000 and Controlling area =1000

If Prerequisite is met substitute by User exit UOKB0

Check Client specific user exit GCX2

Transaction code: GCX2

Here you need to check assigned program for the Application Area GBLS.

You need to some change in Program, First copy from Existing program RGGBS000.

Copy from Exiting program SE38

Copy from Existing program and change in Z Program, Ask technical guy if you are not familiar on Program, for copy or change new program you need to developer ID.

Change in Z Program as below-

Note : see below changes are based on organization structure here you need to determine which field you can enter to get Cost center, if you are using Business area so OKB9 can be determine by Business area .

We have made OKB9 account assignment as per Valuation Area, but here system does not determine profit center and Valuation Area for auto generated line item,

Our Business Place and Section Code is equal to Plant (Valuation Area)

*&———————————————————————————————————————————————————————————-*
*& Form UOKB9
*&———————————————————————————————————————————————————————————*
* text
*———————————————————————————————————————————————————————————–*
FORM UOKB9 .

if COBL–WERKS is INITIAL AND COBL–BWKEY is INITIAL.
COBL–WERKS = bseg–bupla.
COBL–BWKEY = bseg–bupla.
ENDIF.

DATA:
LD_KOSTL LIKE COBL–KOSTL,
LD_AUFNR LIKE COBL–AUFNR,
LD_PRCTR LIKE COBL–PRCTR,
LD_PAOBJNR LIKE COBL–PAOBJNR.

CHECK COBK–VRGNG = ‘COIN’.

CHECK NOT COBL–HKONT IS INITIAL.

CALL FUNCTION ‘RK_KSTAR_READ’
EXPORTING
DATUM           = COBK–BUDAT
KOKRS           = COBK–KOKRS
KSTAR           = COBL–HKONT
IMPORTING
V_CSKB          = CSKBV
EXCEPTIONS
KSTAR_NOT_FOUND = 1.
CHECK SY–SUBRC = 0.

CALL FUNCTION ‘K_ACCOUNT_ASSIGNMENT_GET’
EXPORTING
BUKRS     = COBL–BUKRS
WERKS     = COBL–WERKS
BWKEY     = COBL–BWKEY
GSBER     = COBL–GSBER
KSTAR     = COBL–HKONT
I_COBL    = COBL
IMPORTING
KOSTL     = LD_KOSTL
AUFNR     = LD_AUFNR
PRCTR     = LD_PRCTR
E_PAOBJNR = LD_PAOBJNR.

IF COBL–KOSTL IS INITIAL “*!
AND NOT LD_KOSTL IS INITIAL.
COBL–KOSTL = LD_KOSTL.
ENDIF.

IF COBL–AUFNR IS INITIAL “*!
AND NOT LD_AUFNR IS INITIAL.
COBL–AUFNR = LD_AUFNR.
ENDIF.

IF COBL–PRCTR IS INITIAL “*!
AND NOT LD_PRCTR IS INITIAL.
COBL–PRCTR = LD_PRCTR.
ENDIF.

IF COBL–PAOBJNR IS INITIAL “*!
AND NOT LD_PAOBJNR IS INITIAL.
COBL–PAOBJNR = LD_PAOBJNR.
ENDIF.

ENDFORM. “UOKB9

&—————————————————————————-

Assign Z program in to Client specific user exit GCX2

Please also refer Next related post Automatic account assignment OKB9 ( Set Acc. Assignment “3 Profite center is mandatory”)

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29 Comments

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Godavari SAP April 23, 2013 at 5:22 am

Hello Raheem,

Good article.

Thanks

like (0)
1. RAHEEM BAKSH Post authorApril 23, 2013 at 6:19 am
  
  Thanks Dear ………..
  
  like (0)
Srinivasa Velupula April 25, 2013 at 5:27 pm

Dear Raheem,

Very good article. Good work !!!!

Thanks,

Srini

like (0)
1. RAHEEM BAKSH Post authorApril 27, 2013 at 8:36 am
  
  Dear Srinivasa,
  
  Thanks!!!!!
  
  Rate the article if u like it
  
  Regards
  
  Raheem
  
  like (0)
Jason Shao April 29, 2013 at 6:40 am

this is very useful

like (0)
1. RAHEEM BAKSH Post authorApril 29, 2013 at 8:23 am
  
  Dear Jason,
  
  Thanks!!!!!
  
  like (0)
Sean Xiao July 18, 2013 at 7:33 am

detailed and systematic, great work!

like (0)
1. RAHEEM BAKSH Post authorJuly 18, 2013 at 11:21 am
  
  Thanks Sean Xiao
  
  Regards
  
  Raheem
  
  like (0)
sachin djadhav July 18, 2013 at 12:36 pm

Good Job Raheem

Sachin j

like (0)
1. RAHEEM BAKSH Post authorSeptember 5, 2013 at 12:13 pm
  
  Thanks sachin,
  
  like (0)
Naresh Krishnamoorthy September 5, 2013 at 12:18 pm

Very Informative…Many Thanks.

Best Regards,

Naresh K.

like (0)
1. RAHEEM BAKSH Post authorSeptember 5, 2013 at 12:23 pm
  
  Thanks Naresh,
  
  like (0)
niran orkkatteri kariyadan October 10, 2013 at 9:30 am

Really Good work Yaar!!

.Many Thanks.

Best Regards,

Niran.OK.

like (0)
1. RAHEEM BAKSH Post authorOctober 10, 2013 at 12:02 pm
  
  Thanks Niran
  
  like (0)
Satendra Singh Sikarwar October 10, 2013 at 10:05 am

Hello Raheem,

Very useful and informative article.

Thnx 4 ur fabulous article.

Regards,

Satendra

like (0)
1. RAHEEM BAKSH Post authorOctober 10, 2013 at 12:02 pm
  
  Thanks Satendra
  
  like (0)
Sada Bandla February 4, 2014 at 9:21 am

Hi Raheem

Its very good and useful info… 🙂

like (0)
1. RAHEEM BAKSH Post authorFebruary 4, 2014 at 9:36 am
  
  Thanks
  
  like (0)
Lakshmi Kumari Sama February 4, 2014 at 12:31 pm

Hello Raheem,

Its a very good article. Thanks for sharing your knowledge and keep sharing.

Regards,

Lakshmi S

like (0)
1. RAHEEM BAKSH Post authorFebruary 4, 2014 at 12:37 pm
  
  Thanks Lakshmi,
  
  like (0)
JS 55 February 6, 2014 at 5:25 am

Good one…..

like (0)
1. RAHEEM BAKSH Post authorFebruary 7, 2014 at 5:07 am
  
  Thanks
  
  like (0)
Pavan Kumar Arvapally July 1, 2014 at 11:14 am

Hi Ramesh,

Nice document…..

Regards,

Pavan Kumar Arvapally

like (0)
RAHEEM BAKSH Post authorJuly 1, 2014 at 11:43 am

Thanks Pavan,

Its Raheem 😎

Regards

Raheem

like (0)
Akash Dhakulkar October 9, 2015 at 6:04 am

Hi, Raheem Bhai

Thanks for the Documentation provided by you, My requirement is to update the Center Field & I have done with every thing , But I have an issue in the code while substituting the values of BSEG in COBL….. the BSEG is not Returning values of WERKS & BWKEY….. Its empty while cheking in debugging

Can u help with this??

*&      Form UOKB9
*&———————————————————————————————————————————————————————————*
*       text
*———————————————————————————————————————————————————————————–*
FORM UOKB9 .

if COBL–WERKS is INITIAL AND COBL–BWKEY is INITIAL.
COBL–WERKS = bseg–bupla.       “””””””””””” over here
COBL–BWKEY = bseg–bupla.     “””””””” over here
ENDIF.

like (0)
1. RAHEEM BAKSH Post authorOctober 12, 2015 at 7:11 am
  
  Hi Akash,
  
  if COBL–WERKS is INITIAL AND COBL–BWKEY is INITIAL.
  COBL–WERKS = xxxxxx “””””””””””” {identify the value on particular line item (where object is missing ) that can be used to identify the Valuation area. In case nothing is matching with valuation area / Business area / Profit center keep Valuation area in memory id from first line item and import that ID here
  COBL–BWKEY = xxxxxxx “””””””” Same as above
  
  like (0)
Akash Dhakulkar October 9, 2015 at 6:10 am

Nice Blog Shared Bro…. Really Descriptive & Helpful 🙂

like (0)
1. RAHEEM BAKSH Post authorJune 9, 2016 at 3:47 am
  
  Thanks
  
  like (0)
raju mamidi June 29, 2016 at 4:37 pm

hi Raheem

good article nice one ………keep it up

Regards

Raj

like (0)