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Direct Production or Collective order – Scenario Overview

                                      (Author: N. Mohan Raj, Infosys – Chennai )

Introduction:

This White paper explains briefly on the scenario of direct production or collective order concept. Basically, collective order is the technical term used for the Direct Production scenario.

Main objective of the document is to explain the basic concept of collective order with Business examples as well as sap Process flow. Best attempt has been made to explain key settings, advantages, Disadvantages & Limitations of collective order. I would also update versions based on feedback and comments of SDN experts and consultants on this topic accordingly in future.

Collective order or direct Production can be carried out for Discrete Manufacturing or PP-PI. However this document limits to Discrete Manufacturing only.

Applies to: ECC 6.0, Sap R/3 4.6

Need for Direct production or Collective order:

If subassemblies are produced directly for superior orders within a production process, without physically entering the warehouse, then it is useful to have direct production via collective orders.

Example:

1.       Joining of  Left  door & Right door assembly in a car

2.       Fitting  of  Front & rear wheel assembly in cycle or Bike

Direct Production:

Direct production is the special type of production where components are directly produced for the higher-level assembly, without Stocked @ warehouse as normal and no goods receipt or goods issue postings are made for components that are produced directly.

The system flags a direct production segment for the components to be produced directly in the MRP list and the stock/requirements list. When the planned order for the finished product is converted into a production order, the system also converts all planned orders for lower-level components to be produced directly into production orders.

The system adapts planned orders for direct production to changes in date and quantity in the higher-level assembly, even if they are firmed, so that the collective order remains consistent.

Collective order:

Collective order is a network where planned orders or production orders are linked to each another over several production levels. Each order in the collective order has its own order number. The components for which separate production orders are created in the collective order are called directly produced components.

Business scenario:

Let us understand Business scenarios where collective order or Direct Production scenario is used before briefing the sap process flow.

In Our professional life, we used to get below items from our Company or in any events

a)      Ball pen or Mug or Bottle embedded with Company name

b)      Wrist watch or wall clock with company logo & name

c)       Wallet or Bag or Sun glass embedded with Company or sponsor

If the manufacturer uses exclusive components for producing above finished product where he wants to control production with linkage of header & child orders with no intermediate stock transfer to warehouse, then Collective order process will be helpful.

Above examples are just for explanation purpose of collective order in a better way but it is not limited .You can use Collective order concept  in general where components has to be issued only to Superior orders  instead of warehouse as unrestricted stock .

Sap Process Flow of Collective order:

  1. A. Configuration:
  2. A.1 Order Type Setting:

IMG path:

Production –> Shop Floor control –> Master data –> order    –> Define order Types

Tcode: OPJH

If this indicator is setSPRO 1.jpg, then it means there are automatic goods movements between the production orders in a collective order. When the goods movement is posted,costs are credited from the subordinate order& costs are debited to the superior order.

A.2. Special Procurement Key:

IMG path:

Production –> Material requirement planning –> Master data –> Define special procurement type

spro 2.jpg

Case study:

Let us take manufacturing of Ball Pen, a simple example for the scenario of collective order processing.

Product structure:

1 Ball Pen (Finished Product)

1.1   Pen casing ( Halb)

1.1.1 Refill for Pen casing (ROH)

1.2 Pen Cap (Halb)

  1.2.1 Slug for Pen cap (ROH)

Master Data:

1. Multi level BOM for Ball Pen & Routing

TCODE: CS12

Master data.jpg

2. Material Master:

2.1 Header Material MRP views:

TCODE: MM02

MM1.jpg

2.2 Child Material MRP views:

TCODE: MM03

MM2.jpg

Production planning & Control Cycle :

Collective order can be created by below 3 methods

1.       Directly Production order with Header  Material using Tcode : CO01

2.       Create Planned order ( Tcode : MD11) for Header  & Convert into Production order (Tcode :CO40)

3.       PIR ——-> MRP —–> Planned order to Production order.

Let us illustrate by Method 3 with Full cycle of Material Planning & Shop Floor Execution.

Material Planning:

i. creation of Planned Independent requirement (MD61 ):

PIR.jpg

ii. MRP RUN (MD02) :

/wp-content/uploads/2013/03/mrp_196041.jpg

I.            iii   Stock Requirement List (MD04)  :

A.      Stock requirement list for Header Material & child material  :

   Planned order for Header material & child material are created for the balance required qty (17)

stock reqd.jpg

*** You can notice Description “Direct Production “& Dep req for Header material .

I.            iv .Order Report:

If we execute order report, we can see linkage of planned order as a network in below screen shot.

order tree.jpg

I.          v.  Planned order :

Here is the advantage of collective order concept. Subordinate planned orders are linked to superior header order which can be seen in assignment tab of below screen shot of child planned orders.

TCODE: MD13

planned order display.jpg

I.           vi. Conversion of planned order to production order :

Refer stock requirement list below once planned order of header material is converted

prod order.jpg

Shop Floor Execution:

Real Benefits of collective order concept starts here. Mark *** highlights its advantage

I.  Creation  of collective production order (CO03)      :

      When we click read collective order button, system will display collective order network @ created stage as below.

collective order.jpg

Note  : Collective orders represent different levels of the production process together as an integrated whole network. Each level represents a prod order.

*** Refer assignment linkage of subordinate order to Leading /superior order below

prod order create.jpg

I.          ii.  Scheduling   of collective production order (CO02)  :   

***If we schedule header superior order, it automatically schedule total network of collective order.

co scheduling.jpg

iii. Releasing   of collective production order (CO02)  : 

*** Releasing the superior order results in release of all child orders in network. Header order receives “RLNE” status – Release in Network.

co release.jpg

I.          iv. Changing  collective production order (CO02)  : 

        

  *** We can change header order Quantity or Scheduling Date or both which will gets drilldown to entire network below. Read PP master data function for header order is allowed.

Note: Below case, we have changed order qty from 17 to 15 which got drilled down.

co change.jpg

I.           v.Confirmation of   collective production order (CO15 or CO11n)  : 

      Confirmation of child order @ order level or operation level will result in direct Good issue to header order. Stock of subordinate order will not be available in warehouse .Instead; child component is directly produced for Header order.

Note that leading order will get below status when there is confirmation or goods movement in network.

1.1.     CFCO Confirmation in collective order

1.2.     GMCO Goods movements in collective order

co conf.jpg

*** Check warehouse stock for the direct components which is nil. TCODE: MB52

co child whs.jpg

*** Check Material document for the direct components which shows GI for order (261) –TCODE: MB51

mat doc.jpg

vi.Final confirmation of leading order :

FInal conf.jpg

I.         vii.  GR of   collective production order (MB31)  : 

/wp-content/uploads/2013/03/gr_196151.jpg

Refer FInal material document & Stock overview

final mat doc.jpg

This concludes the complete cycle of direct production via collective order

Limitations:

We have limitation to create collective order if components are belongs to below set

  • Co  Product  or By product
  • Alternative item of  strategy 2 or usage probability 0
  • Either Discontinued or Follow up or Intra Material

Moreover, Collective order cannot be created Via SAP APO.

Exception settings:

  • If you want to restrict direct production for a particular BOM, then you enter this in the respective BOM item. This entry overwrites the entry in the material master. or
  •   You can use the indicator “No direct production” in the explosion key to switch off the direct production for individual BOMs.

TCODE: CS02

/wp-content/uploads/2013/03/exception_196166.jpg

Conclusion:

                          In general , Direct production is aimed at doing Major sap business functions such as Creation ,Release ,scheduling ,costing for Finished product ,assembly & components within a BOM structure jointly or collectively.

Even though direct production or collective order has its unique benefits, it has a negative impact of Material flow & stock inventory indirectly. Collective order will not consider below points

  • ·         Plant warehouse stock of direct components.
  • ·         Anonymous Dependent requirements are not considered.

i would be happy to include feedback and improvement points from SDN PP experts in subsequent Versions for the benefit of Members .

Reference:

1.      1. http://help.sap.com/erp2005_ehp_06/helpdata/en/b1/c0500c439a11d189410000e829fbbd/content.htm?frameset=/en/a5/63198843a211d189410000e829fbbd/frameset.htm

2.       2. http://scn.sap.com/message/7241069

1. 

I.       

I.          

GR

 

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18 Comments

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  1. Ravi Sankar

    Hi Mohan,

    Nice work by you.

    I want to add one more point here

    During collective order creation you cannot use order type for external number generation.

    Thanx & Regards,

    Ravi

    (0) 
    1. Mohan raj Natarajan Post author

      Hi Monst Yang ,Thanks for your comments .

      For your Question , You can have  different order type for header and child Material . But when you create collective order for header , order type of leading order will only be used for sub items irrespective of  Material master settings .

      “If there are differing order types within the collective order, the setting of the indicator of the order type of the leading order takes precedence. This indicator is transferred to all lower-level orders and overrides their original indicators ”  –  sap help notes

      (0) 
  2. Srini Ravindra Kumar

    Good document Mohan. A suggestion would be to reference any SAP notes based on the feedback from readers.

    For instance you can point them to Note 1574381 which answers the query of Possibility of same order type for superior/subordinate materials-

    1. Question:

                  Why it it not possible to use different order types for the leading order and the subordinate orders?

                  Answer:

                  This is the standard SAP system behavior. The order type of the leading order is passed on to all subordinate orders. The background to this is that the order type or the order-type-dependent parameters, for example, control the bill of material explosion or the goods movements in the collective order.

    (0) 
  3. SANDEEP KUMAR SIDDAMSHETTY

    hi Mohan

    thanks for sharing the detailed doc.

    Also, for APO, we can cif the collective order from ECC to APO, and schedule in PPDS planning boards, but, yes, its not standard, it requires some exits to be implemented and has performance issues also.

    Regards,

    Sandeep

    (0) 
  4. Andy Yeri

    Mohan,

    Good document.
    Questions:

    1. Is there some config with which we can bring the components into Inventory? I see it being useful.
    2. What is the impact of using Batch managed components in Collective Order? Will there be a need to set Batch Determination/strategy to issue components to the Parent Order?
    3. How does the costing flow work? Fact that there are Child Production orders must mean that costs will be collected onto them, true?
    4. I can see the advantage of not carrying inventory of the components at anytime, but how does this impact the material pricing at that level.

    I am trying to get the whole picture so as to make complete sense out of this functionality’s applicability for a given scenario.

    (0) 
  5. Ann Hustis

    Thank you for this document Mohan.  I have a question – in my subordinate production orders my planned order number is missing.  Since both the leading and subordinate planned orders were converted to production orders why can I not see the planned order number?  In the screen shot of your subordinate production order you do see the planned order number.  Is there a setting that controls this?  Thank you.

    (0) 

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