You have activated extended withholding tax in your company code and want to reset the clearing in a document in which you have a withholding tax.
Kindly consider that it is not possible to reset a clearing document, if a withholding tax line item is posted within this clearing process.
For other documents, that are not connected to withholding taxes, you should still be able to use “reset only” or “reset and reverse” functionality.
Please understand that the clearing information of the reversal document must not be reset for documents with withholding tax information, in order to keep the accumulation tables (WTAK/WTAD) intact and correct.
In case, both the withholding tax amount and the withholding tax base amount is zero for all items, the resetting of the reversal is allowed.
This information is also mentioned in SAP Note 431095 and has been corrected also for new releases in Note 1062551. Hence, the error ‘Use the transaction for resetting check payments’ Error Code ‘FS 642’ pops-up in such case, which is correct.
You may be able to reset the document if tables are manipulated, but this is not recommended.
As a workaround, posting a new document could be a possible solution.
Such behavior is SAP standard and there is no other way to avoid it as per the standard.
In case, you want to use FBRA to manually reset the clearing document, it can be done, as a result of which both invoice and payment document will be treated as open items. It is a fact that, reset alone reverses the clearing process. For example, resetting a payment document will leave the invoice as an open item, but would not reverse the payment document.
With resetting, the amount paid is not lost as the document is still active and open. Later the payment document can be cleared with other invoice. Since FBRA is a manual transaction, it is important that user should be aware of the steps they are performing. There is no restriction with reference to resetting, as some of you can use this transaction to reset and then clear the payment document with other invoice.
On the other hand, you may require to reverse the payment and void the check, then the following steps need to be reviewed:
After resetting through FBRA, you generally manually void the check in FCH8. Instead you can directly use FCH8 to complete the process. Whereas, in FBRA, if you try to reset and reverse the document, then system doesn’t allow to do so by giving a message ‘Use the transaction for resetting check payments’ Message Code being ‘FS 642’.