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     One day, your customer called you come to his seat and said to you – a functional consultant – that: employee worked only 1.99 extra hours, why the guy received allowance for Over Time, or currently they has only 3 rules for extra working hours, new policies would like to add 2 more rule and new Rate when paying allowance:

No Requirement New Cur Rate New Rate
1 Holidays & Weekly Offs Above 5 hrs working on Weekly offs/Company holidays only Rs. 300/- OLD 300 300
2 Holidays & Weekly Offs Above 8 hrs working on Weekly offs/Company holidays only Rs. 500/- YES N/A 500
3 Week Days & Holidays Extra Shift – 8hrs and above (who ever work for extra shift ) Rs. 500/- OLD 300 500
4 Week Days Whoever work for above 4 hrs on week days (Monday to Friday / Saturday) Rs. 300/- YES N/A 300
5 Week Days Whoever work for above 2hrs to 4 hrs on week days (Monday to Friday / Saturday) Rs. 125/- OLD 100 125

     What should you do? SAP HCM module is very huge, you don’t have enough time to touch every thing inside. So you couldn’t know anything. You need the way or tip or experience to help you correctly approach customer’s expectation at soonest, both business side and in SAP HCM side.

     Today I would like to share you a tip to resolve these issues or requests involving wage type in Payroll.

First of all, these steps below must be done as soon as possible ๐Ÿ™‚

1. You need to know: which Payroll Schema and Time Scheme using in your customer’s system. It’s very easy, isn’t it. Through documents written by who set-upped system. (some case you can ask key users who are very clear enterprise’s businesses and processes).

2. Extracting very detail both Payroll and Time Schema. Using standard program RPDASC00 to expand clearly schemas.

Schema.png

As you can see here, all schema, sub-schema and PCRs have been extracted into only 1 excel file.

3. Preparing for yourself with knowledge in schema. You can using F1 key or go-to T-code PDSY to investigate logic Functions and Operations in Time and Payroll Schema, or looking for through internet. Deeply understand overview processes and logic (Functions, operations and PCR) is very important for a SAP HCM functional consultant.

Secondly, these steps should be followed.

1. Mapping issue / request with exactly wage types. You can contact with key user to know the Wage Type Codes. They will support you and confirm how wage type’s descriptions.

No Requirement New Cur Rate New Rate Wage Type
1 Holidays & Weekly Offs Above 5 OLD 300 300 9031
2 Holidays & Weekly Offs Above 8 YES 0 500 9034
3 Week Days & Holidays Extra Shift – 8hrs OLD 300 500 9032
4 Week Days Whoever work for above 4 hrs YES 0 300 9035
5 Week Days Whoever work for above 2hrs to 4 hrs OLD 100 125 9033

2. You already had extract Payroll Schema in excel file. Simply using Ctrl + F to looking for these wage type (9031, 9032, 9033) in all sheets. Thanks to a common tool, you can find corresponding Constants (maintaining in V_T511K or V_T511P):

No Requirement New Cur Rate New Rate Wage Type Constant
1 Holidays & Weekly Offs Above 5 OLD 300 300 9031 ZAB01
2 Holidays & Weekly Offs Above 8 YES 0 500
3 Week Days & Holidays Extra Shift – 8hrs OLD 300 500 9032 ZAB02
4 Week Days Whoever work for above 4 hrs YES 0 300
5 Week Days Whoever work for above 2hrs to 4 hrs OLD 100 125 9033 ZAB03

of-course you can know which PCRs to generate these wage type in Payroll Schema. Now you just simply edit these constant, the request for changing current rules will be done ๐Ÿ˜‰

3. For any changing in Time, you just look for in Time Schema (The Time Schema file that you created by using program RPDASC00). You know, the relationship between Time Evaluation and Payroll is Time Wage Type. You can re-use wage types above ( 9031, 9032, 9033) to find these corresponding Time Type ).

No Requirement New Cur Rate New Rate Wage Type Constant Time Type
1 Holidays & Weekly Offs Above 5 OLD 300 300 9031 ZAB01 9T55
2 Holidays & Weekly Offs Above 8 YES 0 500
3 Week Days & Holidays Extra Shift – 8hrs OLD 300 500 9032 ZAB02 9T56
4 Week Days Whoever work for above 4 hrs YES 0 300
5 Week Days Whoever work for above 2hrs to 4 hrs OLD 100 125 9033 ZAB03 9T57

Thanks for getting these Time Types, you can find the PCRs as well. From here, you can know how to calculate: Working hours in Holidays & Weekly Offs, Week Days & Holidays Extra Shift and Week Days, and then modifying up to you ๐Ÿ˜‰

Finally, you can know how current businesses are and you can start to correct or implement ๐Ÿ™‚ The tip here is very simple: looking for from the bottom to up: with key points are Wage Types and documents prepared by RPDASC00.

Hope it helps!

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5 Comments

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      1. Former Member

        Hi Woody,

        Very nice one, i am trying to learn payroll, but where would i understand the process of the payroll.. do you have any documents for it?

        Thanks

        Sriram

        (0) 
        1. Trong Minh (Woody) Nguyen Post author

          Hi Sriram,

          You should try to start with SAP book HR400_Col52-Payroll Management.

          In case you want to have more deeper knowledge you can find the book Sap Hr India Payroll: Technical Reference And Learning Guide on Google book but not fully.

          Otherwise best way to study payroll is run payroll in display log mode and see how is work. Check schema PE01 and pcr PE02 and press F1 key to have more document provided by SAP.

          You can refer my ones but you need to have overview knowledge about Payroll 1st.

          Useful documents for Schema & PCR configuration

          Good luck.

          Best Regards,

          Woody

          (0) 

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