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Maintaining Number Range for Personnel Numbers

When Hiring Action is executed in PA40, a Personnel Number is generated upon hiring an employee in the country to which the system parameters are set.

These personnel numbers can be generated both internally as well externally.

The personnel number range if internal or external is to be defined at the following configuration node.

  • Personnel Management – Personnel Administration – Basic Settings – Maintain Number Range intervals for Personnel Numbers


In the above screenshot, we have Personnel Number Ranges defined both for Italy and Belgium country groupings. And the Personnel Numbers Ranges are defined starting with their MOLGA for the first 2 digits.

The NR Status indicates the last personnel number assigned/used up for that respective MOLGA. Now that we see NR status as 12000002 for BE – represents that PERNR # 12000002 is the PERNR assigned for empl. in BE so far, And for the next hired employee in BE, PERNR # 12000003 would be generated if the same personnel number range – internal/external as applicable.

If E – External range is checked, woud mean, the Personnel Number Range defined here is through external – manual entry in PA40 hiring action

If E – External range is unchecked, it implies that the defined Personnel Number Range is taken care internally by SAP.

Once the Personnel Number Interval is defined, then the related feature to Personnel Number Range should also needs to be activated thorugh transaction code – PE03.

Following are the steps to activate the feature NUMKR for the specific country to which the Personnel Number range is being maintained.

  • Transaction code : PE03 : Activating Feature NUMKR




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      Author's profile photo sujatha Telukala
      sujatha Telukala

      good. keep it up

      Author's profile photo Former Member
      Former Member

      Thanks Sujatha.

      please click on 'Like'  if you found it either useful/helpful.

      Author's profile photo Former Member
      Former Member

      One note of caution, this approach would work only if you have not implemented global employee management. If your organization has frequent cross country transfers or relocation of employees, having country specific employee number ranges may not work so well and greater flexibility may be achieved through a single, global personnel number range.

      Author's profile photo Former Member
      Former Member

      Good Summary. However, as a best practice, we should discourage country specific or Group specific number ranges.

      In the long run, it adds more problems than solving.

      There are many other attributes one can define to uniquely identify group of people

      Author's profile photo Former Member
      Former Member

      can you please share the best practices as per your suggestion?