Skip to Content

With the release of HR Renewal FP2, you can now access enhancements to the employee self-service leave request functionality. One valuable new feature is the ability to upload attachments as part of the leave request, which comes in particularly handy for sick leaves.

If your company is like many others, it requires that employees use the leave request not only for vacations, but also for sick leave. You may also make it mandatory for employees to provide a doctor’s note in these cases. In the past, you could automate the leave request and approval but had to separately and manually process the required documentation.

We’ve listened to you, our customer, and have made it possible to directly upload documents such as doctor’s notes and attach them to a leave request. Because these attachments are available in the leave request approval, the approving manager can see that appropriate documentation was submitted. In fact, HR and managers alike can better track, archive, and retrieve this documentation. Plus, by automating this formerly manual process, you reduce paperwork and boost productivity.

Here’s how it works.

Your employees can now attach an e-certificate when creating a leave request through the new ESS user interface.

Leave Request Attachments 1.jpg

The approver can view the attachment when reviewing the leave request.

Leave Request Attachments 2.jpg

And the HR administrator – or any authorized user – can then track the attachment in the PA30 section of the user interface.

The Leave Request enhancement makes use of the ArchiveLink functionality. ArchiveLink is a component of SAP software that makes it possible to link external storage systems such as optical archives and document management systems to SAP business applications such as SAP ERP.

As a key user, you have a range of flexibility in configuring the attachment functionality. First you can configure attachment enablement based on the leave type. Then you can choose which format can be supported as an attachment.

Leave Request Attachments 3.jpg

You can also determine which content repository the document type is linked to, and find the infotype for the attachment document type. In this case, you link the document type for the Leave Request attachments to the infotype Absences. This infotype holds all information related to employee absences and by making this link, you enable the attachments to be accessed via the absence record.

Leave Request Attachments 4.jpg

Using an integrated Business Add-in (BADi), you can customize SAP ERP without modifying the standard code. You can take advantage of three BADis for Leave Request attachments to further adapt the functionality. 

1. CHECK_ATTACHMENT_MANDATORY allows to make the inclusion of attachments mandatory for specific leave types, e.g. for sick leave or for leave exceeding a certain time period.

2. GET_ATTACHMENT_CONFIG allows to specify attributes of the attachments, e.g. to indicate a maximum file size for the attachment.

3. CONVERT_FILE_FORMAT allows to restrict the file types which can be used as attachments and, if necessary, convert a file to the allowed format.

Follow SAP ERP HCM on Twitter: @SAPHCM

To report this post you need to login first.

27 Comments

You must be Logged on to comment or reply to a post.

          1. Gowri Kolluri

            Hi Gerturd,

            Do you have any Step by  Step Doc ?

            I’m having a problem saying ‘NO VALID TARGET AREA  FOUND’ when I used component configuration HRESS_AC_PTRAQ_LEAVEREQ in LPD_CUST.

            Do I need to use HRESS_AC_PTRAQ_LEAVEREQ or HRESS_AC_PTRAQ_LEAVEREQ_1 ?

            When I use HRESS_AC_PTRAQ_LEAVEREQ_1 the attachment option is not showed.

            Thanks,

            Gowri

            (0) 
  1. Val Belokozovska

    Hi Gertrud,

    Thanks so much for a wonderful blog, we are currently look at the functionality and your blog has provided us with some great information.

    Regards

    Val

    (0) 
  2. Kir Chern Loh

    Hi Gertrud,

    Excellent, a feature that’s much expected for a long time. Another frequently requested feature is to be able to apply multiple leave types within a single application. Hope SAP will consider it soon.

    Thanks and regards,

    Kir Chern

    (0) 
      1. Trijoy Saikia

        oac0 prop.JPGDear Phillip ,

        I have already defined archive id in OAC0 as shown in image.also please check the properties of this archive id,if they are correct.

        oac0.JPG

        (0) 
  3. Pradyp Parakala

    Thanks Gertrud

    Excellent Information, Infact many customers were asking the same. I have the same requirement, but unfortunately I’m into EHP5 🙁 & can’t drift into this options. Is enhancing screen is only the possibility to achieve this in EHP5???? 😕 as we don’t have any plans to go for HCM P&F.

    Kindly suggest ℹ

    Cheers 😉

    Pradyp

    (0) 
  4. Manfred Markt

    I used the wrong application configuration.

    Please use the application configuration HRESS_AC_PTARQ_LEAVREQ_1 instead of the (old) HRESS_AC_PTARQ_LEAVREQ. the Systems functionality is correct only in HRESS_AC_PTARQ_LEAVREQ_1 integrated.

    (0) 
  5. Frank Krause

    The functionality, UI and integration to ESS/MSS is great. At the end of the process, HR Admin may want to check/review the attachments and there haven’t been functional enhancements to Form SHOW_OPT_ARCH in SAPFP50A.

    Its a sound solution if this is enhanced too.

    (0) 

Leave a Reply