Skip to Content

Dear All

Here I am going to create shortened fiscal year variant in SAP.

The period from which the financial records are maintained is called Fiscal Year and it is divided into posting period and each posting period has a start date and finished date and when you post any document you must have to give a valid open period to post the document.And you can also define for the year end closing.

Important Points:

A fiscal year can have maximum 12 posting periods and 4 special periods and in general purpose ledger you can define up to 366 posting periods and defining fiscal year variant is mandatory part and you can  have a fiscal year variant for several company codes.

SPRO>IMG>Financial Accounting New>FA Global Settings(New) >Fiscal Year and Posting Periods>Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year)

1.JPG

To meet the requirement of business scenarios, we need to perform the following changes in SAP:

  1. Creation of New Fiscal Year Variant, we need to copy a SAP provided Standard Variant, here we have copied from R1 TO R2

2.JPG

2. New variant to be made year dependant. Year dependent status to be extended for required number of past and future years to create the           number of periods in terms of month

    R2 is year Dependent, No of posting period is 12 and number of special period is 4

3.JPG

Click on periods

4.JPG

5.JPG

Some organizations maintain records from April to march and some from January to December and depending on requirement some make in other way.Here month column is calendar year,(English year) day is number of days in that month, period is your financial  posting period  here April is first month.After making this setting come back

6.JPG

Click on period text.

7.JPG

8.JPG

Click on Shortened Fiscal Years.

3. The new Fiscal Year Variant to be shortened on the basis of number of periods under consideration

8A.JPG

Click on back button

10.JPG

Select the variant and click on periods

11.JPG

Now here give the year for which you will be going enter i.e. coming financial year

12.JPG

Click back button

13.JPG

14.JPG

15.JPG

Click on back button

9.JPG

Specify number of posting period, here its 6.

4. The Fiscal Year Variant to be assigned to all Co Codes involved(OB37)

16.JPG

Assign company code to fiscal year variant.

17.JPG

5. Change of Fiscal Year Variant in Controlling Area(OKKP)

18.JPG

19.JPG

6.Fiscal Year to be shortened for depreciation areas in asset accounting customization(OAYP)

20.JPG

21.JPG

7. Table T093C to be viewed to check whether the field XRUMPF(Shortend Fiscal Year) has been activated with “X”, if the field is found to be          blank then we need to refer to SAP Note 123026 and then execute program ZRUMPF, that will activate XRUMPF IN T093C

    SE11

22.JPG

23.JPG

Executive

24.JPG

XRUMPF(Shortened FYear) to be X means it is active now. Else we have to run note  123026

8) Recalculate Depreciation to be executed (AFAR). This will adjust the planned depreciation according to  the number of periods  in the shortened fiscal year.

9) After checking  the recalculated depreciation , Depreciation run (AFAB) and other closing activities  to be performed as per normal procedure.

RELEVANT SAP NOTES:

SAP Note 123036 to be applied for activation of field XRUMPF ( Shortened Fiscal Year ) in Table T093C.  Some of the related notes are 672255, 506622 , 484048 , 183546 , 26891 etc . SAP Note 373894 is a very important master note.

Run OBH2 and copy Number ranges to New Year and then close FI and MM Period and open new MM Period

Regards

Ashish Mishra

To report this post you need to login first.

7 Comments

You must be Logged on to comment or reply to a post.

  1. Former Member

    Hi

    Thanks for this document, it´s very clear and helpful!!

    By the way.. do you know if you have to change anything in HCM module in the same scenario?

    Thanks in advance,

    María

    (0) 
  2. Louis Champetier de Ribes

    Hello,

    Can you describe Steps for the next exercice ?

    If we have

    jan 2014 -> dec 2014 on FY 2014 (standard 12 month variant)

    jan 2015 -> sept 2015 on FY 2015 (reduced 9 month variant )

    oct 2015 -> sept 2016 on FY 2016 (standard 12 month variant )

    What are the steps to swith on end of Sept 2015 ?

    Thanks,

    (0) 

Leave a Reply