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After attending several SAP Inside Tracks this year, I wanted to offer what I have seen as suggestions for Inside Tracks.  Some of us have attended / presented / help organize SAP Inside Tracks either in person or virtually. Here is my advice how to make your event better as an organizer or potential attendee.

1) Show up to the event if you’ve registered

The host of the event has budgeted food, refreshments, and space based on registration.  Please show up or if you cannot make it, alert the host.

2) Use Event Brite for registration

Eventbrite.com is a site that allows you to create events for free.

It will publish tickets, manage your registrations, allow you to submit abstracts and more! It was used for SAP Inside Track Chicago, New York, Washington DC, Hana Code Jam

3) Co-locate with an ASUG Chapter Meeting (if in North America)

This year SAP Inside Track Chicago was collocated with the ASUG Chicago Chapter meeting and attendance at both events was quite high.

4) Line up sponsors

Some events are sponsored by SAP and some are sponsored by vendors. It is good to have a vendor to sponsor lunches, location, and beverages too.

SAP-Press.com has been a great sponsor of Inside Tracks, providing free book giveaways. Follow them on Twitter at @SAPPRESS

5) Advertise on SCN

Create a document in the Inside Track or Events space

Consider advertising on Linked In, or other areas too

Write a blog to promote your event

6) Submit an Abstract

Will you be presenting at a SAP Insider Event, SAP TechEd or future ASUG event? What better way to practice your presentation informally than at a SAP Inside Track event.

I did this myself last year and the feedback from the community was invaluable (I was told I spoke too fast).

7) Document and Share your Experience on SCN

After attending the event, blog about your experience on SCN.  This is an SCN event, therefore why not share your experience with the community?

8) Have a designated photographer to document the event

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Photo of Martin Gillet: Courtesy of SAP TechEd photographer

No, we cannot all have Martin Gillet at all of our events, but it would be good to designate a photographer for the event

9) Can’t attend in person?

Join the Adobe Connect sessions.  I did this at last week’s SAP Inside Track Bangalore and learned a great deal.

10) Have fun!

Most of all, enjoy the event.  Learn, network, and have fun.

11) Use Storify to tell your story with Tweets

SAP Insider from last week’s BI2013 tweet stream, pulling a story together. Martin Gillet has recommended this to me before, but I still haven’t figured it out.  Check it out here.

12) Use Animoto or another tool to tell story via pictures

I borrowed this idea from Craig Cmehil and used this for BI2013 – check it out here

It pulls together your pictures to music.  The first thirty seconds are FREE.

BONUS:

Take advantage of the SCN Connect app and continue the conversation with the people (as Anitay Yuen  says) you meet after the event.  We tried this at Inside Track DC and for sure I remember two of the people I met as I started following them via SCN.

I want to thank all of this year’s hosts/organizers of the SAP Inside Tracks I’ve attended either in person or virtually.

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13 Comments

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  1. Andy Silvey

    Hi Tammy,

    excellent blog and great tips.

    And it couldn’t have come at a better time either, because a friend and I are planning to organise Inside Track Praha in Q2 2013, so were currently in the blue print phase, studying all of the available Inside Track documentation and planning our implementation and delivery strategy.

    One thing, other Inside Track blogs have said contact the local Mentor(s) and get them involved, we need to reach out to the Mentor(s) in Czech Republic. Do you have any idea where we can find the contacts for Mentor(s) residing in Czech Republic ?

    All the best,

    Andy.

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      1. Andy Silvey

        Hi Tammy,

        thank you, I asked about local Mentor(s) because it has been suggested in a couple of the Inside Track blogs, to get local Mentor(s) involved.

        Thank you for providing Tomas’s details, I will contact him.

        This is probably one of my last replies this year, so may I take this opportunity to wish you and everybody in the SAP Community, Merry Christmas and Happy New Year and a prosperous 2013 !

        Andy.

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  2. Fred Verheul

    Hi Tammy,

    These are 10 great tips, and I know you’ve got a lot of experience in organizing, attending and virtually attending the various Inside Tracks, so organizers better use these to their advantage!

    Something we learned at sitnl this year:

    As an organizer, if possible test the Adobe Connect setup before the event to make sure people can not only watch, but can also hear the presenters online. Also try to get all speakers to upload their slides to the Adobe Connect Room to more easily share them with the online audience.

    Cheers, Fred

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  3. Krishnakumar Ramamoorthy

    Tammy

    Very good tips; not sure how I missed this blog but thanks to Jam feed, saw it today. One more thing I did was spread the word by just calling folks. I also ping my colleagues and friends and send an internal newsletter as well to promote inside track events.

    Also, have a guest speaker helps.

    Thanks for these tips. Will come in handy

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  4. Tim Guest

    Great advice Tammy. We are running a SIT in Manchester later this year so I have some useful tips.

    I can also add that it’s a great idea to set up a Google+ event, then get everyone to turn their mobile devices to “Party Mode”. All photos taken by the delegates are streamed live on G+

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    1. Tammy Powlas Post author

      That is a great tip – but I am the first to say I am not that conversant in G+ even though I checked out a book on the topic at the library

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  5. Jansi Rani Murugesan

    Hi Tammy,

    Thanks a lot for given very useful tips!! I would like to add one more, before planning for the event, we can send out some survey like this, SITSG 2013 H1 , this helps to get the expectation of participants.

    Regards,

    Jansi

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