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Overview of RFx:

An RFX can be thought of as a general mechanism that allows buyers and sellers to conduct business. often the exchange of specific items or services for a specific price, but also the exchange of information, such as capabilities or willingness.

RFx is a general term used to represent different types of RFx:

1. Request for Information:

Generally used to elicit information from market on a requirement.

2. Request for Proposal:

Used for complex requirement and project where buyer outlines the requirement in an RFP and Supplier submit the Detail response for the same.

3. Request for Quotation:

Used for Standard items and services where both buyer and supplier are clear about the specifications of the product.

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Implementing RFx Functionality:

Assumption: All Basic Settings of SAP SRM has already been done.

1. Number Range: Mainatain the number ranges using the menu path SPRO>>SAP Implementation Guide>>Supplier Relationship Management>>SRM Server>>Cross Application Basic Settings >>Number Ranges>>SRM Server Number Ranges>>Define Number Ranges for Local RFxs.

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2. Define Transaction Type: Maintain Transaction types using menu path SPRO>>SAP Implementation Guide>>Supplier Performance Management>>SRM Server>>Cross Application Basic Settings>>Define Transaction Types.

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3. Define Transaction type for RFx in organizational Plan: Using Transaction PPOMA_BBP, define the Transaction type for RFxs in the Organizational plan and assign the attributes TEND_TYPE to the responsible user.

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4. Define Output settings:

In order to emable the user to Print RFx, send them by email, and Fax them to bidders:

>> Maintain Printer settings for the users in your system.
>> Mainatin email-address and fax number of your bidders in the web interface of SAP Supplier Relationship management.
>> Define processing types and forms that are used to output documents.

Make Printer Settings:

a) Run Tcode : PPOMA_BBP
b) Select the users you require.
c) Add value a PRI for Attribute “default Printer”.

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Make Email address and fax numbers of bidders:

a) on the Web interface of SAP SRM, Choose Manage Business partner.

b) Search for the bidders and enter their Fax number and Email-address.

Define the processing types and forms that are used to output documents:

Menu Path:

SRM Server>>Cross Application Basic Settings>>Set output Actions and Output Format>>Define Actions for Document output.

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5. Define Sourcing for Product Categories: Sourcing rules applicable for each product category is defined in menu path : SPRO>>SAP Implementation Guide>>Supplier Relationship Management>>SRM Server>>Sourcing>>Define Sourcing for Product Categories.

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Sourcing Rules available in Settings:

1. Sourcing is never Carried out: if Source of Supplier does not exist in the requirement,then an incomplete Purchase order is created.

2. Sourcing is always carried out: All requirement are transferred to sourcing cockpit.

3. Sourcing is carried out for items without a source of supply:  In absence of Source of supply, the requirement is transferred to the sourcing cockpit.

4. Sourcing Via automatic bid invitation for items without a source of supply: System create a bid invitation for all requirements that do not have a source of supply.

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Adjust Roles:

a) Adjust Roles for Internal Employees:

In order to maintain the bidding functions of SAP Bidding Engine, one should maintain the roles responsible for RFx and RFX responses.

Roles:
/SAPSRM/OP_Purchaser — Operational purchaser
/SAPSRM/ST_Purchaser — Strategic Purchaser

b.) Adjust roles for External Business Partner:

we can create companies and bidder contacts and assign them the role /SAPSRM/SUPPLIER. if we want to allow those external users to participate in strategic Sourcing events such as RFx and Auction we must assign them the role: /SAPSRM/BIDDER.

Some Important Application Controlled workflow:

WS79000002: One-Step approval for bid.
WS14500026: Without approval for publication of RFx and its change version.
WS14500027: One-Step approval for publication of RFx and its change version.

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