I recently returned from a really exciting three days at SAP SAPPHIRE NOW in Madrid.
As I settled into my seat on the plane, I spotted a fellow passenger who was looking quite stressed and he spent the entire 2 hour flight pulling receipts from his pockets, wallet and laptop bag and then proceeded to sort them into piles and recorded them in an excel spreadsheet on his laptop balanced on his knee.
Next he wrote a reference on the back of each receipt and put them into different envelopes, wrote a total figure on the envelope and finally put them all into one big envelope with a final total.
Presumably, this was not the end of the process because when he arrived back into the office he would still have to enter them into the designated expense system and hope that they would be authorised and paid without any queries.
Does this sound all too familiar? I am sure that many people, and it has been me in the past, are guilty of putting off submitting expenses until the last minute and this is compounded by the knowledge that the longer it is left, the longer they are out of pocket.
In that same pocket most of us carry a mobile device with a camera so why not take the opportunity to fill some of that lost time; in the back of a taxi; in a restaurant or in the departure lounge to board the plane to take an image of the receipt, enter some basic details and hit submit.
It is a great feeling to know that by the time you land you will have an email confirmation that the expense claim has already been approved….. with a bit of luck.
So next time you are on a business trip you really can sit back, relax and enjoy the flight unlike the experience above.
If you would like some more information on how this could be achieved or even try it for yourself , please go to www.sap.com/travelondemand
or you can see how it works at http://youtu.be/AU9cuWUygJs