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Author's profile photo Former Member

How to set Substitute for Other User ID in SAP Workflow Scenarios.

Thsi article will demonstrate you the steps for maintaining the substitute for any user  who gone on leave without maintaining substitution in his workflow system.

It is very easy to make substitute for our own user id in SAP Workflow scenario but many times we gets issues for maintaining the workflow substitute for a user who gone on sudden leave or due to medical emergency user might not able to make substitute in his workflow system. In such scenario, this document will be very much helpful to you.

I.                    For maintaining substitute for our own user id ,we follow the below screenshot


II. For maintaining substitute for other’s user id , follow the below  steps

Go to transaction SE93 and type the transaction name  RMPS_SET_SUBSTITUTE.


By default  , your user name will appear.


remove your user id and enter the user id for whom you want to  maintain substitute .Then the below screen will appear .Click on the highlighted button


On clicking on the highlighted  button ,the following screen will appear. Enter the user id ,to whom user wants to be his substitute.



Then enter the from and to dates during which user needs substitution to be activated,.


Click  on save and substitution will be activated for user and work is done.

Whenever user want to deactivate the substitution, just follow the same steps and click on below button and deactivate the substitution.


Like if you feels  this article wil lbe helpful for you  .

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      Author's profile photo Jani Maki
      Jani Maki

      Thanks Vijay,

      This was needful information!



      Author's profile photo Thomas Schachner
      Thomas Schachner

      Hi Vijay,

      Very helpful. Just one Question: Where can a user find the transaction RMPS_SET_SUBSTITUTE in the SAP menu? I would like to provide the menu path in a long text.

      Many thanks, Thomas

      Author's profile photo Oscar Del Castillo
      Oscar Del Castillo

      I don't think it's anywhere on the menu path.

      You can use transaction SEARCH_SAP_MENU to find the men path. I searched it, and didn't find any path to it.

      Author's profile photo Preethi Agarwal
      Preethi Agarwal

      can we have multiple user as substitute ?

      Author's profile photo Mariano Sabiche
      Mariano Sabiche

      Hello Preethi;


      Yes, of course you can add multiple users as substitute. For a personnel substitute, and for a possition (organizational) you can diferenciate per possition diferent user as subtitute.