Hi to all...
I write this little blog post about how to define permissions for viewing documents of sale / purchase by users.
I use this blog post as a notepad (my memory is leaving :wink: ) and hoping that it will be useful to other users of the forum.
Well..
First of all my system configuration (test and production env):
sap b1 8.82 PL05
mssql 2005 no istance name
23 sap users
then, the prerequisites:
The goal:
set up the system so that the USER_A can only see the sale/purchase documents of customers/suppliers assigned to him. In other words:
USER_A can only see the sales/purchase document of the BP_1. If USER_A select Eg a sales document (search by docnum..) of BP_2 => Error message.
My procedure, actually working in production env:
Ok.. . .
Ok. Now a little explanation about the Data Authoriations Ownership and Data Ownership Exception.
Super User can see everthing (obviously..). The other user will see the docuemnts for wich they are Header Owner and / or rows owner, depending on settings in the Data Ownership Exception.
Well.. In data Ownership Exception => Objects Panel, for each document you must set the filter type:
After that, If you enable the flag "ENABLE OWNERSHIP FILTRATION" in Data Ownership Exception, users will be able to see (for documents for which the rules have been set in the previous step) only the documents for which they are the owners.
A small clarification. if you need to have a user who can see other users' documents, but can not be a super user (eg: the secretary who enter sales orders for the agent etc etc) , well you can reach the goal with the TEAM section in Human Resource Master Data. (HR Master data =>Membership Panel => on teh right.. team selection).
I do it in this way. For each Sales Agent, I created a "SALES_TEAM" with sales agent name and the sales agent is the Leader of that team.
For the... "Secretary... :neutral: " I created a "SALES_SECRETARY _TEAM" and the secretary is:
And that's all...
If you need more explanation or help... You can post a comment here o write me a message..
Sorry for my english... it's so bad....
have a nice day
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