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In the past fortnight, I have learnt of a big gap in our SAP Process.

We are a small enterprise with myself as the SAP analyst covering everything from BASIS, HR, FICO, MM, SD and Projects.

A couple of months ago I performed major changes to our workforce planning.  The Organisation structure was extracted using Aquire’s Orgpublisher and everything looked good.

Then a senior manager pointed out incorrect data appearing on a person’s organisation information.  Embarrasing!

I had moved the position to a different org unit, but this was not reflected in PA20.   Nor was it displaying the correct position description. 

I double checked that the dates on the infotypes for the position.  They were correct, so today’s date should not have picked up historic data.

Our support partners have highlighted a couple of switches that needed to be corrected and pointed to programs RHINTE10 & RHINTE30.  These will produce a batch input file to update the PA information.

Why is this not fully integrated?  The HR system with it’s infotypes is complex enough without SAP only doing half the job. 

How do other organisations synchronise the data between OM and PA?

Does HR run the jobs or should a sched job be set up?

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  1. Chris Paine

    Unfortunately, this is something that is often observed. What you’ve been told is how it works. A job is scheduled and batches are processed.

    “Smart” extracts take org related data directly from OM – not PA to avoid this kind of mess.

    I would always suggest that if a position needs renaming, it is a new position and the old one should be delimited and a new one created – this then gets around issue with renaming not causing splits. But sometimes there are valid business reasons for renaming and not delimiting and creating anew.

    Thanks for sharing your pain with this, perhaps you could share a little about what specifically you did to address this, as I’m sure others would benefit from that.

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