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Ever wondered why a dinosaur’s name is used for a search engine in SAP HCM Talent Management? Have you always wanted to know what the difference between a Talent Group and Successor Pool is? Well, now you can find out what a host of SAP HCM Talent Management abbreviations and terms means. More details about the terms, their usage and the processes they encompass then you can find out more in new SAP PRESS book Talent Management with SAP ERP HCM.

There’s little more introduction required here so we’ll get straight into it.

Abbreviations

Term

Definition

LSO

Learning SOlution

ECM

Enterprise Compensation Management

PMP / PMS

Performance Management

OSA

Object Setting and Appraisals (technical name for Performance Management)

PD

Personnel Development

TMC / HRTMC

Talent Management Core

STVN

SAP Talent Visualization by Nakisa

TMS

Talent Management Specialist

TREX

Search and Classification (originally Text Retrieval and Information EXtraction)

ESH

Enterprise SearcH

CMS

Content Management System (in LSO)

General Terms

Term

Definition

Competency

A behavior, characteristic, or qualification of an employee

Functional Area

A logical grouping of Job Families that represents a function of the organization, such as Marketing or Production

Job Architecture

A talent orientated structure used to efficiently assign competencies across the organization, compromising of Functional Areas, Job Families, Jobs and Positions and allowing inherited competencies down the structure

Job Family

A logical grouping of jobs that have similar attributes or characteristics

Position Requirements

The competencies required by the holder of a position

Scale

Levels of values used to measure proficiencies or attributes

Status Handling

The use of Nominated and Approved statuses to specify if an assignment to a Succession Plan, Successor Pool or Talent Group has been confirmed or not

Talent Development

Identification of talent or successors, review of individuals and development planning

Talent Group

A group of talented employees

E-Recruiting

Term

Definition

Candidate

An individual that registers their data or applies for a job posting

Candidate Profile

A profile of information about the Candidate, maintained by the Candidate – this is similar to the Talent Profile for Employees

Candidate Shortlist

The list of Candidates that have responded to a Requisition

E-Rec

E-Recruiting

Hiring

The process of hiring a successful Candidate into a role within the organization

Interview

The process of interviewing a Candidate for the role advertised in a Requisition

On-boarding

The process of introducing an individual to the organization and providing them with the information and tools to perform their role, as well tasks such as requesting personal information (address, bank account details, etc), entering into Payroll system and assigning an email address etc

Posting

An announcement of one or more vacant positions that a candidate could apply for

Publication

The process of publishing of a Posting

Questionnaire

List of questions about the role advertised in a Requisition

Requisition

A formal request by a manager to the recruiter to find potential candidates for one or more vacant positions

Screening

The process of identifying the Candidates that will be part of the Candidate Shortlist

Sourcing

The process of procuring candidates into the E-Recruiting system

Enterprise Compensation Management

Term

Definition

Approval process

The process of having budgets reviewed and approved by higher-level managers

Audit Report

A report that provides a summary of the changes that were made by managers

Bottom-up budgeting

The process of defining a budget at an employee level, which is then “rolled up” to a higher level to define the final budget

Budget Maintenance

A tool used for the distribution of budgets

Budget Unit

SAP object that represents a monetary and non-monetary budget for an Organizational Unit

Budgeting process

The process of creating compensation plans based on monetary and non-monetary budgets

Compensation Plan

plan compensation packages for employees, including tailoring base pay, bonuses, long-term incentives, as well as other configurable types of pay

Compensation Review process

The process of analyzing, distributing, and viewing compensation for employees

Controlling process

The process of monitoring and controlling planned budgets in order to ensure that Guidelines are in compliance with company budgeting procedure

Cost Plan

A plan of costs for each organizational unit for the employees of that organizational unit

Guideline

A guide used to help determining the level of compensation to be given to an employee, often based on performance or the final rating from an Appraisal Document

Payroll process

The process of transferring approved compensation data to SAP Payroll to update pay data

Top-down budgeting

The process of defining a budget at a higher level Organizational Unit that is the maximum amount for that and all child Organization Units

Performance Management

Term

Definition

Appraisal process

The process of appraising an individual’s performance and goals

Appraisal Template

A template used to create Appraisal Documents

Appraisal Document

A document used to perform and record the Performance Management process based on an Appraisal Template

Calibrate process

A process in the predefined process that allows a manager to calibrate the performance ratings of their team against each other

Final Rating

The final figure used to represent the performance level of an employee

Flexible process

Highly configurable process to create and implement performance management

Goals

Objectives for an individual to achieve; these can be Corporate Goals, Team Goals, Individual Goals or Training Goals

Individual Goals

Goals defined by a manager for a specific individual that are used to measure performance and reach Corporate Goals and/or Team Goals

Plan process

The process of defining, setting and/or cascading corporate goals, team goals, individual goals and training goals

Predefined process

A predefined template-based process that can be easily and quickly implemented

Prepare process

The process of selecting the employees to be appraised and creating the Appraisal Documents from the Appraisal Template

Review process

The process of reviewing goals assigned to an Appraisal Document before and during the Appraisal process

Team Goals

Goals defined by a manager that are cascaded into the Appraisal Documents of their team – these are used to measure team and individual performance

Training Goals

A goal defined to provide an individual with training

Learning Solution

Term

Definition

AICC

Aviation Industry CBT Committee – learning standard used in LSO

Authoring Environment

Environment for creating, testing and publishing learning content

Content Management System (CMS)

Repository for storing and managing learning content

Catalog process

The process of cataloguing the content created during the Content process

Close-Out Process

The process of registering completion of a course and performing follow-up actions

Content process

The process of creating content using the Authoring Environment

Course

A training course offered to potential participants

Course Group

A grouping of one or more Courses that have the same characteristics or cover related content

Course Offering

A collection of courses offered, including information relating to location, cost, resources, provider etc

Course Type

A grouping of one or more Courses that have the same objective, content and form

Curriculum Type

A special Course Type that offers other Course Types as part of the offering

Resource Type

A classification of resources that share the same characteristics or attributes

Enterprise Learning

Additional functionality to allow virtual learning through Adobe Connect

Instructor Portal

An online portal that provides instructors with information on their courses and allows them to manage course participation and course activities

Learner Portal

An online portal that provides an individual with information on their current courses, completed courses, booked or searched courses, required training and qualifications, and training history

Offline Distribution

The process of packaging content to be available via the Offline Content Player

Offline Content Player

Allows an individual to download learning content and synchronize with the learner portal when the individual is online

Online Content Player

Delivers learning content via a web browser when a course is launched from the learner portal by an individual and communicates the progress back to the LSO system

Participation process

The process of managers and employees enrolling for and participating in courses

Profile process

The process of creating profiles of courses that can be assigned to elements of an organization structure or to employees

Schedule process

The process of scheduling courses and enrolling employees to courses

SCORM

Shareable Content Object Reference Model – learning standard used in LSO

Training Administrator Portal

An online portal that provides administrators to perform their day-to-day training activities and manage all courses within the Learning Solution

Training Management

This controls learning processes and manages course offerings and extends the functionality available in Training and Event Management; the latter controls straining logistics and reporting.

Virtual Learning Room

A virtual classroom that leverages Adobe Connect technology

Talent Management and Talent Development (aka Talent Management Core)

Term

Definition

Area of Responsibility

The area of the organization structure for which a TMS can perform Talent Management activities

Bench Strength

A risk-based score to measure the strength of the successors assigned to a position

Career Type/Level

Type and level of career aspiration, used to measure the career aspirations of employees and the career aspiration requirement of jobs or positions

Corporate Goals and Values

Goals and/or values that represent those of the organization from a strategic level and cascading to organization units to use in the performance appraisal process

Development Plan

Long-term development plan used to track and measure objectives for successors or high-potentials

Key Indication

The attribute that specifies a Key Job or Key Position

Key Job

A job whose positions are determined to be Key Positions

Key Position

A position that is critical to the operation or long-term success of an organization

Mobility

The ability for an employee to relocate to another geographic location

Ranking

The value of a successor to the position if they became the holder of the position

Readiness

How ready a successor is to assume a position

STVN SuccessionPlanning

The graphical user interface offered by SAP to support succession planning processes

Succession Plan

The successors of a position

Succession planning

Process of identifying and developing successors for key positions and high potentials for Talent Groups and Successor Pools

Successor

Someone who is adjudged to be capable of taking a position in the future

Successor Pool

A collection of employees who have potential to fill one or more jobs or positions within a specific job family

a Talent

An employee that is assigned to a Talent Group

Talent Assessment

Application used to assess the talent-related characteristics of employees by their manager

Talent Profile for Employees

A self-service profile of talent-related information maintained by employees, such as education, work experience, career aspirations and mobility preferences

Talent Profile for Managers and Talent Management Specialists

An extended display version of the Talent Profile for Employees that is available to managers and Talent Management Specialists, containing additional talent-related information

Talent Review Meeting

Application used to support the review of employees both during and/or after the appraisal and talent assessment processes

Object Types

Object Type

Definition

BP

Business Partner

CP

Central Person

TB

Talent Group

RM

Talent Review Meeting

FN

Functional Area

JF

Job Family

C

Job

S

Position

P

Person

NA

Candidate

NB

Requisition

NC

Posting

ND

Application

NE

Candidacy

VA

Appraisal Template

VB

Criteria Group

VC

Criterion

Q

Qualification / Competency

QK

Qualification Group

QB

Qualification Block

BU

Budget Unit

E

Course

D

Business Event Type (used for LSO Course Type)

L

Business Event Group (used for LSO Course Group)

US

User

T

Task

OSS Components

Component

Definition

PA-ER

E-Recruiting

PA-EC

Enterprise Compensation Management

PA-PD-PM

Performance Management

PE-LSO

Learning Solution

PA-TM

Talent Management and Talent Development

XX-PART-NKS

Visualization Solutions by Nakisa

SAP Talent Visualization by Nakisa (STVN)-specific terminology can be found in the blog Visualization Solutions by Nakisa (VSN) Terminology.

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17 Comments

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  1. Anders Bang Christoffersen

    Fast overview of the HCM terminology – tired of not understanding the three letter acronyms – the SAP consultants uses ALL the time… After reading this you will understand some of them… 🙂

    (0) 
    1. Luke Marson Post author

      Hi Anders,

      Thanks for your comments. I think roles would’ve taken more than I hadn intended each item to take in the blog 🙂 . However, it sounds like a good idea for a blog!

      I’m glad this was some use for you. I know how challening it can be when people use acronyms – a good consultant will always talk to you in your own langauge, not in SAP language!

      Best regards,

      Luke

      (0) 
  2. SherryAnne Meyer

    Luke, this is an invaluable reference tool!  Thank you. (I can just copy and paste this as the glossary in our Talent Management solution summary!) 

    A question to you, Luke – and anyone else following this discussion.  Have you used the Job Family functionality?  We have been using Org Management with Structural Authorizations since 2001 — and now would like to enhance our capabilities to meet business requirements.  I wondered what everyone’s experiences had been with modifying an existing org structure to include job families.

    (0) 
    1. Luke Marson Post author

      Hi SherryAnne,

      Thanks for your comments.

      Regarding job families, I have used this at a number of clients. However, usage does vary from customer to customer. If EhP4 is being used then job families are part of the Job Architecture structure, which is a seperate structure from the org structure. However, the structures integrate at the point that a job is assigned to a job family and inherited competencies become active. In an existing structure it can be quite complex to design the structure if competency management is going to be moved from a position level to the job architecture structure. Other inherited attributes, such as career paths and job evaluation, also need to be considered.

      Best regards,

      Luke

      (0) 

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