Removing Deliveries from VF04 – Billing Due List
Many time lot of Deliveries appear in VF04 – Billing Due List, which are not supposed to be Invoiced. Even if you have entered Billing Block in Sales Order or Delivery, but still they will appear in Billing Due List. The classic example would be Sales Process that just require Proforma Invoice & the Billing Relevance in Item Category was select as M. Thus the Delivery of such Sales Order will in Being Processed even after Proforma Invoice was created.
In case like this you should run T-Code VL_COMPLETE:
Enter either the Delivery Number or Delivery Type & created on Date Range.
Select Update Change Data under Flow Control.
System will generate the list of all the open Deliveries for the selected criteria.
Now, either select all the Deliveries or required Deliveries & hit the Release Button.
System will change Billing Status of the Deliveries to C i.e. Fully Invoiced (VBUK – FKSTK – Sales Document: Header Status and Administrative Data)
Subsequently the above Deliveries will not appear in VF04 – Billing Due List.
Jignesh,
Have you tested with Billing Relevance = D (Relevant for Proforma), in item category, in VOV7.
With D does the sales order / delivery feature in the billing due list?
Another test is when field Billing Relevance = Blank, can Proforma be created. In case Billing relevance = Blank, does the sales order / delivery feature in the billing due list?
(I donot have access to IDES now. When I do have access, I shall test these myself too)
Jignesh,
I have tested
With 'D' the deliveries are not featuring in the billing due list.
Please test this.
Jignesh,
Could you please convey where can the billing block be entered in delivery?
Hello T W,
We can set BIlling Block in Delivery at Header - Financial Processing Tab - Billing Block Field (LIKP - FAKSK)
Thanks,
Jignesh Mehta
Jignesh,
Two questions -
1. In VF04, field "no doc with billing block" - Even if I activate this check-box, the deliveries with billing blocks are still selected (for further processing)!
Can you please test this and convey your findings?
(Is it that this field does not work!?)
2. In VF04, button "Release" (picture with the Flag) where is this exactly?
In VF04, I donot see the green color Flag.
Dear TW,
The mentioned release flag not in VF04 that will be available in VL_COMPLETE.
Hi Jignesh
Thanks for this useful document.
Reagrds
Manjit
Thank you Manjit
ya thanks....
JK
Thank you Jignesh for posting this. very useful document.
thanks,
Srinivas.
Thank you Srinivas
dear jignesh sir
I am waiting for your reply with 1000 eyes
Thanks a lot
Thanks for the Post.
Regards
Mohit Midha
Dear Jignesh,
Thanks to this posting. It will be very useful to users.
Regards,
Ganeshbabu.Ka
Thanks for this useful information.
Dear Jiginesh sir very good document
But i have one doubt once company delivered the good to customer , what is the need to close ? when this scenario will come ?
How to show accounting documents in fi?
Thanks a lot
Dear any body could you comment on my doubt .. thanks al lot
Jignesh,
Venu has put forward a very valid and interesting point!
Pondering over his post, I think in the below case, your suggestion would would be incorrect.
Case:
The orders and deliveries which have billing block can not be made in to fully invoiced status, as the billing is not done and would be done at a later stage.
This is incorrect!
When we compare whether a document features in the VF04 list & the billing status of a document, the billing status is of much more importance and can not be change "artificially" just for it to not feature in the VF04 list!
Hi Jignesh,
that's correct what yoy say about VL_COMPLETE. However, there are cases when due to billing status of the document is not properly updated and thus such a document apepars in the list. The reasons can be different and root cause analysis is required, but the idea is that you are having document which is not relevant for billing anymore (e.g. it was already billed) while it still appears in your tcode VF04.
In this case you may run the report RVV05IVB (see also note 301254) which updates the billing status and removes the non-valid entries from the table VKDFS. In some situations it can be helpful as it not firces document to become not due to billing, but it recalculates it's billing status, and fixes the issues is billign status was not updated correctly
Thanks!
Vlad
Thank you very much.