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Many time lot of Deliveries appear in VF04 – Billing Due List, which are not supposed to be Invoiced. Even if you have entered Billing Block in Sales Order or Delivery, but still they will appear in Billing Due List. The classic example would be Sales Process that just require Proforma Invoice & the Billing Relevance in Item Category was select as M. Thus the Delivery of such Sales Order will in Being Processed even after Proforma Invoice was created.

In case like this you should run T-Code VL_COMPLETE:

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Enter either the Delivery Number or Delivery Type & created on Date Range.

Select Update Change Data under Flow Control.

System will generate the list of all the open Deliveries for the selected criteria.

Now, either select all the Deliveries or required Deliveries & hit the Release Button.

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System will change Billing Status of the Deliveries to C i.e. Fully Invoiced (VBUK – FKSTK – Sales Document: Header Status and Administrative Data)

Subsequently the above Deliveries will not appear in VF04 – Billing Due List.

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20 Comments

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  1. Typewriter TW

    Jignesh,

    The classic example would be Sales Process that just require Proforma Invoice & the Billing Relevance in Item Category was select as M.

    Have you tested with Billing Relevance = D (Relevant for Proforma), in item category, in VOV7.

    With D does the sales order / delivery feature in the billing due list?

    Another test is when field Billing Relevance = Blank, can Proforma be created. In case Billing relevance = Blank, does the sales order / delivery feature in the billing due list?

    (I donot have access to IDES now. When I do have access, I shall test these myself too)

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    1. Typewriter TW

      Jignesh,

      I have tested

      with Billing Relevance = D (Relevant for Proforma), in item category, in VOV7

      With ‘D’ the deliveries are not featuring in the billing due list.

      Please test this.

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  2. Typewriter TW

    Even if you have entered Billing Block in Sales Order or Delivery, but still they will appear in

    Jignesh,

    Could you please convey where can the billing block be entered in delivery?

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    1. Jignesh Mehta Post author

      Hello T W,

      We can set BIlling Block in Delivery at Header – Financial Processing Tab – Billing Block Field (LIKP – FAKSK)

      Thanks,

      Jignesh Mehta

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      1. Typewriter TW

        Jignesh,

        Two questions –

        1. In VF04, field “no doc with billing block” – Even if I activate this check-box, the deliveries with billing blocks are still selected (for further processing)!

        Can you please test this and convey your findings?

        (Is it that this field does not work!?)

        2. In VF04, button “Release” (picture with the Flag) where is this exactly?

        In VF04, I donot see the green color Flag.

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  3. venu gopal reddy

    Dear Jiginesh sir  very good document

    But i have one doubt once company delivered the good to customer , what is the need to close ? when this scenario will come ?

    How to show accounting documents in fi?

    Thanks a lot

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    1. Typewriter TW

      Jignesh,

      Venu has put forward a very valid and interesting point!

      Pondering over his post, I think in the below case, your suggestion would would be incorrect.

      Case:

      Even if you have entered Billing Block in Sales Order or Delivery, but still they will appear in Billing Due List.

      System will change Billing Status of the Deliveries to C i.e. Fully Invoiced (VBUK – FKSTK – Sales Document: Header Status and Administrative Data)

      The orders and deliveries which have billing block can not be made in to fully invoiced status, as the billing is not done and would be done at a later stage.

      This is incorrect!

      When we compare whether a document features in the VF04 list & the billing status of a document, the billing status is of much more importance and can not be change “artificially” just for it to not feature in the VF04 list!

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  4. Vladislav Klimov

    Hi Jignesh,

    that’s correct what yoy say about VL_COMPLETE. However, there are cases when due to billing status of the document is not properly updated and thus such a document apepars in the list. The reasons can be different and root cause analysis is required, but the idea is that you are having document which is not relevant for billing anymore (e.g. it was already billed) while it still appears in your tcode VF04.

    In this case you may run the report RVV05IVB (see also note 301254) which updates the billing status and removes the non-valid entries from the table VKDFS. In some situations it can be helpful as it not firces document to become not due to billing, but it recalculates it’s billing status, and fixes the issues is billign status was not updated correctly

    Thanks!

    Vlad

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