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Master Data for Calibration Process


For Calibration Process, there are some Master Data required from Plant Maintenance & Quality Management side. Here I have listed down those Master data with screen shots. In these screen shots, all the details have been given for the reference.

Master Data:

  1. Equipment
  2. Catalog
  3. Selected Set
  4. Master Inspection Characteristics
  5. Sampling Procedure
  6. Task List
  7. Maintenance Plan

1. Equipment

All the Quality Instruments should be created as Equipment. Transaction code to create Equipment is IE01. For Quality Instruments, Equipment Category Q can be used.


2. Catalog:

All the Parameter attributes should be created as catalog, so that these attributes can be used in Master Inspection Characteristics. Catalogs can be created in QS41. Catalog type should be “1 – Characteristic Attributes” for these. First Catalog code group will be created. It should be in Released status.

Catalog - Code group.jpg

Then against that code group, codes will be created.

Catalog - code.jpg

3. Selected Set:

These Catalogs should be assigned to Selected Sets which can be used in Master Inspection Characteristics. Selected Sets will be created in QS51. For Selected set also, status should be as Released.


Against that Selected set, catalog codes will be assigned.

Selected set - code.jpg

If the valuation code is as Rejected, then Defect class should be selected.

4. Master Inspection Characteristics (MIC):

Once after creating Selected sets, MICs can be created. Transaction code to create MIC is QS21.

In MIC, there are 2 types.

  • Quantitative – It will have some value range & the instrument inspected value should be within that range so that that instrument can be concluded as in good condition.

MIC Quantitative.jpg

MIC Quantitative data.jpg

Control Indicators for Quantitative MICs:

    • Lower Limit Value & Upper Limit Value check box should be selected
    • Target value is optional
    • Sampling Procedure check box should be selected

  • Qualitative – There won’t be any specific range, these parameters can’t be measured with specific value.

MIC - Catalog.jpg

Control Indicators for Qualitative Characteristics:

  • Sampling Procedure check box should be selected
  • Characteristics Recording check box should be selected

5. Sampling Procedure:

After creating Master Inspection Characteristics, Sampling Procedure should be created. Transaction code to create Sampling Procedure is QDV1.

Sampling Procedure.jpg

6. Task List:

After creating Equipment, MIC & Sampling Procedure, Task list should be created. In Task List, all the above master data like Equipment, MICs & Sampling Procedure will be grouped.

Here Inspection points should be defined. For Equipment, Inspection Point is 300 & for Functional Location, Inspection point is 310.

Task list - Header.jpg

Apart from Inspection Points, all the other Task list details are same as normal PM Task list. Then Operations should be defined. Here for normal PM Maintenance operations, PM control keys will be defined. For Quality Check activity, Quality Control key will be defined.

Task - Operations.jpg

After defining PM & Quality operations, MICs should be assigned to Quality check operations which will enable to enter the Results while doing Inspection. Select the Quality Check operation & click Inspection Characteristics button in the bottom of operation tab.

Task List - MIC.jpg

In this MIC tab of Task List, all the MICs related to the equipment will be assigned. Against each MIC, sampling procedure will be assigned.

7. Maintenance Plan:

After creating the Task list, Maintenance Plan should be created. Maintenance Plan can be Single cycle plan or Strategy Based Plan.

Maintenance Plan - Header.jpg

Plan - Maintenance Item.jpg

Plan - Scheduling Parameter.jpg


These are the Master data required for Calibration Process of Quality Instruments.

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      Author's profile photo Sarfaraz Ahmed
      Sarfaraz Ahmed


      Nice and very helpful.

      Thank you.

      Author's profile photo Bikas Kumar Pathak
      Bikas Kumar Pathak



      Very nice document.