1. The New General Ledger has the following advantages over the classic General Ledger in R/3 Enterprise:
a) In the new General Ledger, you can display the parallel accounting using parallel accounts (as in R/3) or using parallel ledgers. The FI standard functions and reports are available for all parallel ledgers.
b) The ‘Segment’ entity and the relevant reporting that are required for segment reporting according to IAS and U.S. GAAP are available in the new General Ledger.
c) In addition, you can enhance the new General Ledger flexibly, that is, you can enter user-defined fields and update the relevant totals. Many standard reports can evaluate the information from the user-defined fields.
d) When you use the new ‘Document Splitting’ function (online split), you can create financial statements at company code level and, if required, for entities, such as the segment. For each document, the system then creates a zero balance for the relevant entity, for example, for the segment.
e) As a result, you no longer have to carry out time-consuming reconciliation tasks between FI and CO for the end of period since cross-entity processes are transferred in real-time to the new General Ledger in Controlling. Furthermore, you can, for example, navigate from the financial statements report results or the profit and loss statement report results to the relevant CO report.
f) The new General Ledger uses the same interfaces as the General Ledger in R/3. As a result, users do not require any additional training.
g) Due to the new ‘multi-dimensional’ aspect in the General Ledger, all data that is relevant for the General Ledger is stored in one environment. As a result, reconciliation tasks, for example, between the general ledger and Profit Center Accounting or the consolidation staging ledger, and processing steps that have to be carried out repeatedly in the individual applications (for example, balance carryforward) are no longer required. When you use the new General Ledger, you may not have to use the special ledger anymore.
2. Default delivery
In new installations, the new General Ledger Accounting is activated by default in mySAP ERP. We do not recommend that new customers use the classic general ledger accounting since using the classic general ledger accounting requires additional migrations at a later stage. As a result, new customers require explicit authorization from SAP to use the classic general ledger accounting. If you want to use the classic general ledger accounting. create and send a CSS message to SAP before you start using the system.
When you upgrade an R/3 system to mySAP ERP, the classic General Ledger remains active at first. If you want to convert your system to the new General Ledger, you can do so within a project after you have completed the upgrade. For more information about this topic, see point 3.
3. Migration support
To ensure maximum security, SAP supports each migration project with a migration service. This basic technical service is based on standard migration scenarios and is provided in the form of migration packages for a fixed price. This service is provided by a NewGL migration back office, which was set up for this purpose. After you commission the service, you are provided with a license key. This releases the migration functions.
4. Benefits of New General Ledger
New General Ledger Accounting in mySAP ERP has the following advantages compared to classic General Ledger Accounting:
New General Ledger Accounting has an extended data structure in the standard delivery.
Customer fields can also be added to the general ledger.
With (real-time) document splitting, balance sheets can be created for entities, such as “Segment”.
You can run a real-time reconciliation of Management Accounting (CO) and Financial Accounting (FI) – there is the real-time integration with Controlling. This renders time-consuming reconciliation tasks obsolete!
New General Ledger Accounting makes it possible to manage multiple ledgers within General Ledger Accounting. This is one of the possible ways of portraying parallel accounting in the SAP system.