Skip to Content
Author's profile photo Former Member

Deduction Rule Priority in Absence Deduction

Deduction Rule Priority in Absence Deduction

Information Courtesy:SAP Library

  SAP SCN Community

Purpose: This document explains the process of giving the priority for absence deduction in deduction rule.

Over View:

Whenever employer deducts the absences from employee’s quota. The deduction should happen in the following way. Assume employee as the following quotas.

Quota1: Annual Leave (Code-11).

Quota2: Casual Leave (Code-12)

Quota3.Sick Leave (Code-13)

If the Time Administrator deducts the quota through info type 2001, initially the absence deducted from the Annual Leave Quota. If the quota exhausted then it should deduct from the Casual Leave and then Sick Leave.

This can be achieved by configuring the Counting Rule and Deduction Rule. The series if following steps will take to the objective.

Step1: Create three or more absence Types according to the requirement.

Table: V_T554S

Step2: Maintain Entry Screens and Time Constraint Classes.

Table: V_554S_O

Attendance/Absence Indicator: A

PS Grouping: 77

Screen Number: 2001(As it is quota Deduction)

Step3: Define Counting Classes for Periodic Work Schedule

Table: V_T551C

Maintain the counting classes as “7”

Step4: Define Counting Rule:

Table: T556C

Maintain the counting rule as follows. Tick the week days according to the Periodic work schedule.

Holiday Class: 0 Not a Public Holiday

Day Type: Work According to Work Schedule

Counting Class: Maintain” 8 “

DWS Class: 1

Conditions for absence: Tick both “<1 Day” and “Full Day”

Quota Multiplier: 100% Days or 100%Hours (If you want to book absence less than one day)

Planned Hours: >0

Here we are configuring the system, to consider absence on “Holiday Class: 0 “i. e. not a public holiday, to take it according to the weekly offs and working days in Work Schedule. Daily Work Schedule “1” as a working day

Step5: Assignment of Counting Rule to Absence Type.

Table: V_554S_Q

Assign the counting rule to absence type as and tick the Quota Deduction Option.

Step6: Define Absence Quotas

Table: V_T556A

Define the Absence Quotas with the Time Measurement Unit Days and Time Constraint Class “1”.

Step: 7 Define Validity and Deduction Interval

Table: V_T559D

Maintain the Validity period for one year

Step8: Define Deduction Rule for Absence Quotas

Table: V_556B_R

Define the deduction rule as follows. Maintain the absence quotas according to the priority order the way it has to be deducted. Select deduct priority as “Priority1“, and “Ascending” Order as in the screen shot. Tick the radio button of “Sort All Other Quota Types in Order

Step9: Assigning Deduction Rule to Counting Rule.

Table: T556C

Assign the Deduction Rule 568 to Counting Rule.

Step10: Apply Absence in 2001

By whatever the leave we are applying through 2001 info-type, it will deduct based on the priority we mentioned in the V_556R_B table.

We are applying Sick Leave first, but first it will deduct Annual Leave only because of the priority in the table V_556R_B.You may the same in 2006 info-type.

Info type: 2001

Out Put: 2006 Info type

Even though we are applied Sick Leave first, but first it Annual Leave has been deducted because of the priority in the table V_556R_B.

Related Content

Related Documents: SAP Library

Related Notes Size


Govardhan Reddy

SAP HCM Consultant


Disclaimer: This document does not contain the copyrighted content or material own by others. The coding or technical names used in the configuration screen shots are purely set as just examples and doesn’t belongs to the real time systems or material own by others. Any resemblance with the real time system or material own by others is s just a coincidence. The numbering, wording, coding are provided in screen shots are to give better understandings to the forum users. This document is only an effort to provide an idea to the user. The accuracy and completeness of result may vary from the systems to system. The author shall not be liable for direct or indirect damages of any kind that may result from the use of this material. I am fully abided by the rules and regulations of the forum. The prime motive is to serve the forum users better.

Assigned Tags

      You must be Logged on to comment or reply to a post.
      Author's profile photo Former Member
      Former Member


      In counting rule you are allowed less than 1 day also, you need maintain quota multiplier for hours also as 100 under counting tab.

      Other wise remove less than 1 day flag.

      Author's profile photo Former Member
      Former Member

      You are right ...Thanks for the input

      Author's profile photo Former Member
      Former Member


      can you pls explain me why have you taken counting class 7

      Author's profile photo Former Member
      Former Member

      Dear Madam,

      It has been ticked all the counting classes in the counting .Counting class is to segregate the counting rule according to the Period Work Schedule.However here in this scenario not have high significance.

      Govardhan Reddy

      Author's profile photo Former Member
      Former Member

      Hello sir,

      Table: V_T551C

         Are u referring to this table in above discussion (Step 3)

      Author's profile photo Former Member
      Former Member

      Dear Madam,

      The discussion was about Counting Rule Table T556C. However the counting class 7 and 8 were mentioned in V_T551C  just for reference as there were periodic Work Schedules. The counting class will not have that significance on this scenario other than the general purpose served.

      Govardhan Reddy