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Is there a way to key the HR side of new hires with a future date and exclude them from payrolls ran before their start date?

We have approximately 50+ salaried new hires starting May 29, 2012.  Our next semi-monthly payroll for salaried personnel is scheduled for May 25, 2012.  We do not want to include them in the payroll scheduled for May 25.  Because there are so many individuals starting on May 29, our HR admin would like to start keying them into SAP now instead of waiting until after the May 29 payrun is finalized.  Is there a way to key them now and exclude them from that payroll on May 25?

Any suggestions will be greatly appreciated.

Thank you,

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6 Comments

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  1. S Karthik

    Make the Pers, no. Locked in It 3 for these pernr for the period  you dont want to run the payroll and uncheck the lock after the May payroll is run and when you want to run for June.

    With Regards,

    S.Karthik

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    1. Suzanne Burke Post author

      Thank you so much!  I do have another question regarding this issue. 

       

      If we select the “Pers.no. locked” on IT0003, then run payroll, will that cause any complications when we uncheck the box for the new hires, for their pay for May 29, 30, and 31? They should receive payment for those days on the next check dated June 15, 2012.

      Thank you.

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      1. S Karthik

        When you uncheck in June and run the payroll in June, the payroll for these pernr will be calculated from May till June 15, So the May 29,30,31 will be accounted. If you want you can try in test system before doing in production system.

        Instead of raising the query as Blog, kindly raise it as Discussion in future.

        With Regards,

        S.Karthik

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      2. Ted Dinh

        Just a note. For certain authorities, labor law may dictate that you have to pay the ees within a small window of time, and you can’t wait to pay the ees on the next payroll run. In that case, you may want to run off-cycle for these ees after the current payroll is completed and before the next pay period is run.

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  2. ven gopal

    Hi, you can hire employees with a later date, anyhow we have that option with SAP.  After hiring and you do not want them in payroll, u can use payroll status infotype , fields like run payroll up to, do not account after or you can also lock the pernr

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