Creating Formatted Reports using BEx Report Designer

Dragging a format from the format catalog overwrites any changes that has been made earlier to cells. For

example, if we were to manually change the font size of a cell in the report from the context menu and then drag a

format from the format catalog over this cell, the font size will immediately be adjusted to the setting in the format

catalog and any earlier change will be overwritten.

a. Changing the Height and Width of Rows and Columns

To increase the width of a column, select the outer right border of the column header and drag it along the

length of the ruler displayed in the design area until you reach the required width. The column width is

adjusted accordingly.

b. Inserting Custom Texts into the Report

      a. Select the cell or field into which you want to insert the text, and choose Insert Custom Text in the context

          menu for the cell, or Insert  Custom Text in the menu bar of the Report Designer.

      b. Double-click the selected cell. The cell is now input-ready.

      c. Insert the text and use the design functions as required

c. Arranging Fields (Query Fields, Text Elements, or Custom Texts) Differently or Deleting Them

1. To move a field displayed in the design area within the report, select it and drag it to the required cell

     using drag and drop.

2. To delete a field displayed in the design area, select the field and choose Delete Field in the context

     menu.

3. If you have deleted a field from the design area and want to insert it again later, or if you want to reuse a

    field in the page header or page footer for the report, choose the field from the field catalog and drag it to

    the required cell in the design area using drag and drop.

d. Inserting Additional Report Sections

    You can insert additional report sections (to insert comments or footnotes, for example), as well as a page

    header or footer into your report. To do this, in the menu bar for the Report Designer, choose Insert  Page

    Header or Page Footer or Report Section.

You can add the Query text elements, Custom fields, Query Variables, Images from the Field Catalog to

Header section.

The Page Footer is added to the End of the Page.

Report section is created automatically when you add a data provider to Report designer. But if you need to

add space between two data providers you can do that using a section. For this section no data provider will

be attached. You can also add a graph to the Report. For that insert a section to report design area and from

context menu select Insert Chart. Increase the size of section to accommodate the graph area.

In the Report Structure pan select the Chart. Now you will find the Chart properties in the properties pan the

bottom side. By default the system gives the Data provider name same as Query name.

On executing the report, the output looks like as shown in the figure:

3. Conditional Formatting

Using conditional formatting, selected characteristics can be formatted differently. In the executed report,

these characteristic values have the formatting you specify and are set apart from the other characteristic

values in the group level.

Prerequisite

You can apply conditional formatting only to characteristic values in dynamic sections of a data provider.

Procedure for Conditional Formatting

1. In the design area, select a row in the group level of the characteristic for which you want to apply

    conditional formatting to its characteristic value(s).

2. In the menu bar for the Report Designer, choose

    Format  Conditional Formatting. The BEx input Help

    dialog appears.

In the BEx input help dialog box, select a characteristic value for which you want to create the conditional

formatting. In the design area, an additional row is displayed for the selected characteristic value beneath the

selected characteristic row. This new row has its own row pattern.

Select the new row created for the characteristic value and format as required using the formatting functions.

You can access these functions in the menu bar and in the toolbar of the Report Designer. You can, for

example, color the row, left or right align the row, or add borders to the row.

Once you complete the formatting of the report, save your Report. When you execute the report the output is

displayed automatically to portal using standard Web Template 0REPORT_DEFAULT_TEMPLATE. This

Web template is set as the default for displaying reports from the Report Designer in the SAP Customizing

Implementation Guide under SAP NetWeaver  Business Intelligence  Reporting-Relevant Settings 

BEx Web  Set Standard Web Templates  Enterprise Report.