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SAP Business Objects Transports via Import Export Manager

Applies to:

This article applies to SAP Business Objects 3.1 SP2 and above. The information mentioned in this document should not be used for SAP BO 4.0 ie Aurora as the format of import and export universe files is different. Please refer to  forums for further information.


Here in this article we will explore the various scenarios related to SAP BO transports. For felicitating movement of BO objects across various system landscapes we can either use Import Export wizard or LCM(Life cycle manager) each method with their individual pros and cons. In this article we will explore method 1 and LCM will be explored in detail in the following article with their advantages and disadvantages.

Author(s):    Himanshu Mahajan, Imran Khan

Company:    Accenture Services Pvt Ltd

Created on:  28 March 2012

Author Bio:

       Himanshu Mahajan is a SAP BI/BO consultant currently working with Accenture Services Pvt Ltd. He has varied experience in various BI/BO implementation and support projects

       Imran Khan is a Basis BI/BO consultant currently working with Accenture Services Pvt Ltd. He has varied experience in handling various Basis activities in various implementation and support projects


An ideal BI implementation has environments with transport route as follows: Development->Quality Assurance->Production. To move BI objects (Queries, Cubes DSO’s etc) across these systems transport requests needs to be generated and imported into target systems. Even though each BI system has a corresponding Business Objects server installation on top but the transports in BO landscape happen in a much different manner. There are 2 major ways to transport objects across BO landscape namely Import Export wizard and Life Cycle manager each one having its own pros and cons. There are following classifications of possible BO objects which need to be transported:

1) Universe

2) WEBI Reports

3) QAAWS connections/Queries                                                                          

4) Dashboards

5) Crystal Reports

6) User Groups etc

Business Objects Transport Method1 via Import Export Wizard

Import Export wizard is used to bring in / send out reports, universes, users etc. from one Business Objects environment to the other environment.


a)     All BO objects can be transported along with their dependencies

b)    Robust functionality as it allows overwriting of existing versions or making a new copy


a)     Connection parameters have to be updated manually else all objects point to the original source system connections


Exploring BO Import/Export Wizard:

Important Note: Below mentioned objects needs to be updated with new connection parameters after importing into the target system

1)     Universe Connection


2)     QaaWs connection parameters in dashboards


BO transports Step by Step:

Step1: Run Import Wizard from your Business Objects Client tools in the server workstation


Step2: Select the appropriate release(3.x in most BI/BO implementations) and provide source user name and password to be imported from.


Step3: Select type of import ie users with authorizations or BO objects(WEBI, Dashboard etc) and folders


Step4: select second option to use the description to identify new or existing objects.Here you may select appropriate function for update or copying the existing objects. Select Next


Step5: Select Next


Step6: Select the authorization import settings and click next


Step7: Select Next


Step8: Now select the object sthat need to be imported into the target system ie WEBI, Crystal Reports or Dashboards along with relevant folders. Selecting folders selects all underlying BI objects.See below screen shots for various types of objects



Step9: Select appropropriate Qaaws for Crystal Reports and Dashboards


Step9: Select option Import Recipients used by selected Publications and select Next


Step10: Select Next


Step11: Verify the objects and select Next


Step12: Import is successful. Check the error log and resolve errors if any


Follow the above mentioned steps to update the new connection parameters and verify the connections and data.

Related Content


For more information, visit the Business Intelligence homepage.


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