In the HCM Processes and Forms framework, it is tradition that the form is initiated using the Start Application in the portal and then the workflow assigns the form to the next agent. In some cases you might want to start the process outside SAP with third party integration. This can be achieved with an offline Adobe form that can be filled out by the third party (such as a travel agent or recruiter), which will allow be enough information to start the process off without manually entering all the fields in the Start Application. This blog shows how this can be achieved with an Offline Adobe Form.
One of the most common scenarios is: Onboarding / Hire process. The employee is hired and he does not have access to the Start Application. The employee will be given an adobe form to fill in with all their details and will send it across to HR. Instead of HR entering all the details again to initiate the HCM process, they will simply initiate the process by uploading the form.
How to achieve this?
First, let us look at what usually happens with the Start Application.
We just have to do the above steps in code while uploading the offline form. How simple is that! Thanks to the reusable components provided in the HCM Process and forms framework. It makes it even simpler. As a prototype, I created a webdynpro application to upload an Onboarding offline adobe form.
Below are the summarized steps on how to achieve this by using QISR_UI as used component:
Below is link to a recording of the process:
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