How to track who is the current user logged into SAP Business One?

In this blog i want to highlight some ways you can track who the current user logged into SAP Business One is. I will show you how to do this via FMS, the UI API (2 ways) and finally by using the SP_TransactionNotification stored procedure.

1. Via Formatted Search

If your business process requires you to display the current user, for example in a field on a SAP Business One form, then a FMS is a good way to achieve this.

You can write a simple query and assign it to a particular field and it will return the current logged in user for you:

     SELECT T0.U_NAME FROM OUSR T0 WHERE INTERNAL_K = $[USER]    

2. Reading the value from Main Module Screen via UI API

Via the UI you can read the value from the top of the Modules Main Menu.

You will need to read the caption value from the static text which has a UID of 8 on Form 169.

The code you need to use is and you can include it in the part of your code that most fits your business requirement:

     Dim oForm As SAPbouiCOM.Form

     Dim oStatic As SAPbouiCOM.StaticText

     Dim sLoggedInUser As String

     oForm = SBO_Application.Forms.GetForm(169, 0)

     oStatic = oForm.Items.Item("8").Specific

     sLoggedInUser = oStatic.Caption

     MsgBox("The current logged in User is " & sLoggedInUser)

3. Track user logins/logouts via UI API Events

To do this we first need to create a user defined table in SAP Business One – in my example it’s called USER_DATA. We also define 3 user defined fields (UDFs).

• UserCode records the current SAP Business One User
• LoginTimeDetails records the date and time the user logged in
• Direction records if the user logged in or logged out

In the code we will catch the application Company Changed event and then write the usercode, time and direction into the user defined table.

If EventType = SAPbouiCOM.BoAppEventTypes.aet_CompanyChanged Then

  Try

     oRS = oCompany.GetBusinessObject

     (SAPbobsCOM.BoObjectTypes.BoRecordset)

     oUserName = SBO_Application.Company.UserName

     oDate = DateTime.Now

     oRS.DoQuery(“Select Max(Code) from [@USER_DATA]”)

     oCurrentLogCode = oRS.Fields.Item(0).Value

     oCode = oCurrentLogCode

     oName = oCurrentLogCode

       If oCurrentLogCode = “” Then

         oCode = 1

         oName = 1

       Else

         oCode = oCode + 1

         oName = oName + 1

       End If

     oRS.DoQuery(“INSERT INTO [@USER_DATA] (Code, Name,

     U_UserCode, U_LoginTimes, U_Direction) VALUES (” & oCode & “,” &

     oName & “,'” & oCurrentUser & “‘,'” & oDate & “‘,’Logged Out’)”)

     oRS.DoQuery(“INSERT INTO [@USER_DATA] (Code, Name,

     U_UserCode, U_LoginTimes, U_Direction) VALUES (” & oCode + 1 &  

     “,” & oName + 1 & “,'” & oUserName & “‘,'” & oDate & “‘,’Logged In’)”)  Catch ex As Exception

     MsgBox(ex.Message.ToString())

  End Try

  oCurrentUser = oUserName

End If

4. Via the SP_TransactionNotification

If not already done create the same User Defined Table as described above in 3 or simply add the additonal user defined fields to the existing table. The UDFs are:

• UserCode records the current SAP Business One User
• LoginDate records the date the user logged in
• LoginTime records the time the user logged in

We use the same principle in this SP_TransactionNotification as we used via the UI code above but we will record Date and Time in two different UDFs and we will also only log a new entry if Login Time is null or its more that 60 seconds since the same user logged in.

 
DECLARE @usercode NVARCHAR(8)
DECLARE @CurrentLoginDate DATETIME
DECLARE @CurrentLoginTime NVARCHAR(8)
DECLARE @LastLoginTime NVARCHAR (8)
DECLARE @Code NVARCHAR (8) 
DECLARE @Name NVARCHAR (30)
 
 
IF @object_type = '12' and @transaction_type = 'U'
BEGIN
SET @usercode = (SELECT user_code FROM [OUSR] WHERE INTERNAL_K = @list_of_cols_val_tab_del) 
SET @CurrentLoginDate = GETDATE()
SET @CurrentLoginTime = CONVERT(VARCHAR(8), GETDATE(), 108)
SET @LastLoginTime = (SELECT MAX(U_LoginTime) FROM [@USER_DATA] WHERE U_UserCode = @usercode)
 
IF (Select Max(Code) from [@USER_DATA]) IS NULL
BEGIN
SET @Code = 1SET @Name = 1
END
ELSE
BEGIN
SET @Code = (Select Max(Code) from [@USER_DATA]) + 1
SET @Name = (Select Max(Name) from [@USER_DATA]) + 1
END
 
IF DATEDIFF(s, @LastLoginTime, @CurrentLoginTime) > 60 OR @LastLoginTime IS NULL
BEGIN 
INSERT INTO [@USER_DATA] (Code, Name, U_UserCode, U_LoginDate, U_LoginTime) VALUES (@Code, @Name, @usercode, @CurrentLoginDate, @CurrentLoginTime)
END
END
 
 

Please note in this example i have directly updated via SQL Update stataements a User defined Table. This is permitted as this is not a UDO User defined table.