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Job Documentation Templates can be used if the same documentation can be applied to several systems, processes,  or even customers. Job Documentation Templates can be delivered by SAP and thereby replace the standard jobs of SM36.

From a template several job documentations can be created keeping a reference to the template.

In order to access or create template, start the template directory (Web Dynpro application wd_ags_ejr_template_directory) either from the Easy Access Menu (roles SAP_SM_SCHEDULER_EXE/ADMIN required) or form the Job Management Work Center.

The Template Directory lists the available templates with their current version, original language, ownership (Customer/SAP) and a category assignment.

In order to display a template just click onto the link. In order to create a new template just select Template -> Create.

A selected template can be enhanced via Attributes (see lower parts of screenshot). Attributes are the above mentioned category, the product/version/main instance assigment and the assigment of a standard business process from the Business Process Repository (BPR).

Template Directory

 

Selected template can be exported to file in an XML format. You can either export all version or the active version as shown below. 

Export to file

 

The SAP OSS connection allows SAP to deliver new or corrected templates in between support packages in the future. Just select Communication -> Download Data to get the latest templates.

Update via OSS

 

The Job Documentation Template itself features basically the same functionality as the Job Documentation. The screenshot below shows an example of the standard job SAP_REORG_ABAPDUMPS. It includes a general description of the purpose of this job (as mentioned in SAP note 16083), the ABAP report and – if available – the variant.

The views Organization, Errors, (Scheduling) Restrictions and Authorization are identical to the Job Documentation. The view Systems is different as it allows only the assigment of SAP logical components.

Example REORG 

 

The monitoring view allows the specification of a default  monitoring setup. Once you click onto Assign -> Job Monitoring a new window opens with basically the very same user interface as in the Job Documentation.

Monitoring template 1monitoring template 1 

 

In this dialog you can specify which alerts should be active and which threshold should be used by default. Of course you define the (email, sms, workflow) notification and the data collection setup of Business Process Monitoring. 

monitoring template 2 

 

The Scheduling views allows the specification of the job schedule in several ways. You can assign

  • a SAP CPS Job definition 
  • a SAP CPS Job, i.e. definition plus schedule (same as in Job Definition)
  • a CCMS job for schedulign via BC-XBP API (same as in Job Definition)
  • a SM36 Standard Job

scheduling overview

 

The screenshot below show the example of a CCMS job for scheduling via BC-XBP API. It features the job schedule and the job steps.

scheduling xbp

I hope this quick overview of the Job Documentation templates helps in getting started to use this functionality. 

Of course the alternative is the create Job Documentations as copy templates directly (e.g. using a special naming convention) but then you’ll miss the SAP content.

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