Self service procurement and Sourcing must be automated very well in coming days. Requestors spend a lot of time to enter necessary data for their day to day requirements. Moreover, buyers spend a lot of time negotiating with vendors to get the best price. So these two activities must be automated from the SAP system.
Would it not be good to have a system where the requestor able to convey the requirement by just speaking or by using touch screens? .This data must be captured by the SAP system and SAP system must order a request on behalf of the requestor and this request must go to the appropriate approver for approval activities. Approver must be easily able to approve the request using cutting-edge technology without any problems.
Now the SAP system should search and select the best vendor for that requirement and create follow on documents .
Following are some of the advantages of this system:-
- Saves time on data entry
- Improve the searching facility- System itself negotiating with vendor on behalf of the buyer
- Reduction of error
Once the requestors receive the goods, the system should be able to generate automated good receipts. There should also be provision for the vendor invoices to be captured electronically into the system, rather than being entered manually by the accountants.
Every customer expects their requirements to be converted into successful follow on documents without any errors.
Master data and Vendor data must be synchronized across all the systems and it must be updated all necessary transactional data without manual intervention.
SAP system should validate all vendor credentials like D&B sheet and maintained global vendor list along with product category data and Global master data for each product around the globe. Each .All country procurement business methodology must be mapped in to the SAP system.SAP is the only procurement tool tightly integration with finance applications very well and financial data also must be validated in procurement system while making request. Any procurement tool success is based on end user compatibility and error-free data , financial data validation and master data synchronization across the system. So that SAP can replace all the procurement tools in the globe. Moreover reporting capability must be improved and show the current status of each procurement objects.Eventually, Procurement tool success based on more user friendly, searching the necessary data very easily , free from any data errors, tightly integrated with planning , material management , financial applications, easy approval process, customer expected reporting facility and supplier system integration .Every procurement SAP objects must be well designed to exceed the customer expectations. Customers are ready to spend any amount for the procurement tool but the procurement tool must be very robust, error-free and more precise
