A short time later, the Document Relationship Browser was introduced. The DRB utilized the Archive Information System indexes and allowed users to display certain SAP transactions whether they were archived or not…even a combination of both from one transaction code. The document relationships (think document flow) were maintained and this was a huge benefit for archiving project managers that wanted to get more aggressive with archiving.
SAP responded to an ASUG Influence request to help automate the different retention requirements for different countries by introducing the Archive Routing functionality. This allowed the system to route archive files to specific content repositories (the new buzz word for an archive storage system) which helped segregate archive files based upon the different retention times for specific transactions and other criteria.Times were changing. Storage costs were coming down and legal costs were going up. The reasons for archiving became less about storage cost and more about “data liability”, or more simply put, retaining ONLY data that was required by your records retention policies. In some countries, such as the US, if you have data pertaining to a legal case, you may be required to provide that data to the courts. So, it became more important to NOT have old data lying around. Didn’t stop there though…the ASUG Influence council saw the need for an even finer granularity of archived data. There was a need to be able to “tag” each record with a retention value so that the final deletion of data was under a more strict control. Furthermore, there was a requirement to place a lock on data that was included in a Legal Hold Order until the legal issue was resolved. These records would be retained LONGER than the standard retention, or there would be penalties incurred by the courts.
And now that SAP systems have been live for quite a while, there are some companies that are “sun setting” them, but still must retain the data (Information) for the remainder of its “Lifecycle”. Hummm, Information Lifecycle Management, or ILM for short. Nice name for a new Product from SAP — SAP Netweaver Information Lifecycle Management.
There you have it – Archiving to ILM.
Want to know more? http://service.sap.com/ILM