The poor plumber completes his work, pulls out his rugged handheld computer and fills out the electronic service ticket. Once it is completed he has the customer sign the screen and prints an invoice on his mobile printer. The customer (SAP user) takes the invoice and gives it to the Accounts Payable department. The Accounts Payable department looks to see what purchase order the invoice is associated with and finds none. The process immediately gets slowed down as a search goes on to find the person that requested the services. Once this person is discovered they are asked to review it and seek approval to pay it.
I see this challenge with companies receiving invoices from law firms and in the Oil industry (Upstream). Both industries submit many invoices to firms using SAP and these invoices are rarely associated with a PO. What’s the answer? I invite your thoughts.
Even though the world of mobile applications and rugged handheld computers may permit faster invoicing for services, there still needs to be business process improve on the customer side in order for efficiencies to be realized.