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Many applications outside the SAP Human capital management- system need HR data. A lot of questions occur in the forums how to set up such distribution scenarios. As I have had the privilege to cooperate with the developers of the HR ALE technology very closely I have summarized the most important information. There are tons of information available I have chosen the ones which have been helpful for me in the past. This should make HR master data distribution easy for you if you are a beginner in this area.

Jumpstart

The document ALE quick start for distributed HR enables you to set up a complete HR distribution scenario. Please go through all the steps not only to get the hands-on experience but also to understand the concept behind and especially the difference between a manual distribution of data and a change pointer triggered distribution.

The most important Transactions and reports for ALE in HR are:

Setup

SALE             Central Access to ALE configuration

BD64              Maintain ALE Model View

WE20             Partner Profiles

WE21             Port definition

SM36              Define batch jobs

 

Monitoring / Administration

WE02/WE05  IDoc Lists

WE09             IDoc Search

BD87              Status monitor for ALE messages, reprocess IDocs

BDM 5           Technical consistency check

 

Distribution

PFAL = RHALEINI             Manual distribution of HR Master Data.

BD21  = RBDMIDOC          Evaluate Change Pointer Tables and create IDocs

RE_RHALECPS                   Display HR ALE Change Pointers

RE_RHALESMD                  Evaluate HR ALE Change Pointers. Re-evaluation of CPs     

                                      already processed is also possible.

Distributed customizing

A huge task could be distributed customizing. The overall guideline is that the HR-customizing in the different system which exchange data must be the same. This guideline is sometimes hard to follow. Therefore it is very recommendable to use a spreadsheet link the one below in order to work out the affected customizing settings. (Please note that this is just an example and not complete).

image

Distribution to a CRM-system

The example in the quick start mentioned above describes a distribution between two ERP-systems.  If you want to distribute data from an ERP to a CRM/ SRM system refer to:

312090 Integration HR – EBP/ CRM

550055 EBP/ CRM: New integration for business partner:

This note provides the information for integration scenarios as of SRM release 3.0 and CRM release 4.0.

Please note that these scenarios include another IDoc-type: HRMD_ABA.

 

Adding more infotypes

The IDoc-type HRMD_A and HRMD_ABA in their different versions contains the infotypes necessary to support the different integration scenarios mentioned in the IMG. Nevertheless it is possible to support all the different infotypes even if they are custom developed. The only exception is the infotype 2011.

105148 HR-CA-ALE: Additional infotypes for distribution

This note provides a guideline on how to distribute custom infotypes or even extended standard infotypes.

165699 HR-CA-ALE: Segment Z1Pnnnn prevents distribution

The use of this note is required if filtering is done and 105148 was applied.

 

Limitations and restrictions

The possible distribution scenarios and the most important restrictions are mentioned in:

200066 HR-CA-ALE: Q&A for setting up HR ALE scenarios

Moreover this note provides several hints in case you run into an error with your distribution scenario.

More information and links for error handling can be found in:

200343 HR-CA-ALE: Composite SAP note re distributing HR master data

A more detailed description of the limitations are enumerated in:

119780: HR-CA-ALE: HR and Application Link Enabling (ALE)

Initial distribution in detail

363187 HR-CA-ALE: Initial distribution w. HRMD_A/HRMD_ABA

This note provides a step-by-step instructions on how to initially distribute HR Master Data. Especially important with respect to EBP/CRM, since data distribution using e.g. an OM root object following an evaluation path may not lead to the expected result.

Filtering

Up from release R/3 Enterprise the filtering mechanism have been enhanced. In addition to the standard filters (most important: object type, infotype, subtype) you can now filter the distributed data based on organizational data (e.g. only distribute data for a specific subsidiary).

As of release 4.7 transactions OOALE_FILTER1 and OOALE_FILTER2 can be used to set up such a filtering. Two filter criteria can be implemented based on your choice. You have to implement the necessary customer specific coding in the BAdI HRALE00OUTBOUND_

IDOC, Interface FILTER_VALUES_SET. You can find more information in the documentation provided in the transaction SE 18.

 Hopefully this blog makes your task a bit more easy.

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3 Comments

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  1. Frank Lentini
    Bernhard, I am very interested in how you are tracking your distribution groups through the spreadsheet link.  Was this a custom document or one you downloaded from SAP?  We are distributing customizing data to several systems (HR included ) and tracking centrally is cumbersome.  I am also curious if Solutions Manager can offer any solution on this.

    thank you,
    Frank Lentini

    (0) 
    1. Bernhard Escherich Post author
      Frank,

      this is a spreadsheet we developed as part of our SAP consulting activities. In former projects (more than 6 years ago) we have worked with the customizing synchronization tool before we used the solution manager (BC sets)in more recent projects. But as in several projects local system owners wanted to have control over the customizing settings we just used this spreadsheet to take care of the different setting by adding colums for the values of the different systems. This was a huge task as you have experienced yourself.

      Best regards,
      Bernhard

      (0) 
  2. Urtzi Barandiaran Aguirre
    Hi Bernhard,

    Very nice Weblog, it’s perfect.

    I’m spanish consultant, I whould like to make you a question: I don’t know how to explain it in english but, how does HRMD_A behave when you fire an employee, when you dismiss an employee?

    In PA40 you can create a personnel action for drop in the employee, but it is ok distributed via HRMD_A?¿

    We have changes in infotypes 0000 and 0001, but the distribution is not going very well…

    Thanks in advance.

    Regards.

    (0) 

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