Number ranges are used for generating numbers while creating Master data, Transaction documents. Business normally monitors the document numbers. SAP has a feature to give warning before expiry of number range.
The procedure is simple and explained in few steps with a sample scenario
Transaction code- SNRO holds the key. See figure- 1
Figure-1 : Initial screen for SNRO transaction
Give the Number range Object- RF_ BELEG. The output is as below in Fig-2
Fig-2 : Screen for maintaining Warning % for number range
Here warning % has been set as 30 %. Which means, if the availability of numbers are say 100, while posting 70th document and afterwards, system gives a message, ( till you change the number range ). Here the transaction is also given for maintaining the Number range ( FBN1 )
Just see the following example in Fig- 3, I have maintained Number range 01 for 2006 .
Availability – 30 numbers ( from 102000 to 102029) and the current number is 102018.
Fig-3 : Number range status before testing.
After posting the next document, the status is updated as below : Now the number appears as 102019 in Figure- 4
Fig- 4 : Number range status after posting.
While posting the document number 102020 ( 20th document ), system shows a message that number range has reached critical limit. This is because, out of total range of 30 numbers, 30 % warning means 9 numbers is the critical limit. i.e 102029-9 = 102020 is the number at which system gives the message. See figure- 5
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Figure- 5 : System alert message for critical number range.
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Fig- 6 : Document posted after the message.
After the document is posted, see the revised status now.
Fig- 7 : Number range status after posting the document.
System will issue this alert message as in Fig- 5 till you increase the number range or change the warning % .
See how simple and effective it is ....
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