Broadcasting runs across the entire BEx Suite and uses a consistent interface for the creation of settings regardless of the tool in which the broadcast is being defined. Broadcast can come from any SAP BI DataSource, but also non-Sap DataSources can be used a broadcast. Source data can be read in real time of the broadcast, the data does not need to reside in BI to be accessible by the Broadcaster.
As all of you know, BEx Broadcaster is used to distribute:
- Web Template
- Query View
- Report ( Formatted reports )
- Workbook the reports
To different Targets like:
- BW roles, BW users, Email addresses,
- SAP Enterprise Portal Knowledge Management folders
- SAP Enterprise Portal Collaboration Rooms
- Master Data based broadcasting- Broadcast to recipients derived from BW master data and optionally adapt the output format for each recipient
- Exception Broadcasting
- Cache etc.
In different output formats like:
- Online Link to current Data
As well as report developers defining the broadcast settings as design time, users can also create their own broadcast settings at run time. To help the user, particularly the casual user, the Broadcast Wizard is available. The Broadcast Wizard takes you through a series of prompts where you supply the key information required to develop a broadcast. At any time you can leave the Wizard and use the standard settings dialogs which offer more settings. Settings created with the Wizard can be maintained with the Broadcaster.
Note: “Casual” users, non-BW users, travelling users, and executives are all prime candidates for broadcasted reports!
Here, we will see how variables are used while broadcasting the Queries to the Portal in BI 7.
1. Open a Query
Click on Create New Settings or Create New Settings with the Wizard.
Continue with the windows by giving the Technical name and descriptions.
Select the Distribution type and Output format.
2. Specify the target in the Portal
3. Give description and Importance.
Here you can type a message to the user/members.
Way to define the Variables and Variants
4. Click on the General Precalculation tab
To create variables select the Radio button DETERMINE HERE
Select VAR_01 from the list box and click on create.
5. Enter the value for the variable in the Pop-up window.
Here you can save this value as a Variant too by clicking on SAVE AS.
6. If you already have the Variants you can pick them by selecting the radio button
DETERMINE FROM VARIANTS
If you select the Check box ONLY UPON DATA CHANGE then the broadcast will only be sent if the data has changed since the last broadcast sent with this setting. Here the prerequisite is that this broadcast setting has not been modified since the first broadcast. With this you can easily avoid resending the same broadcast data to individuals.
7. Now save the settings.
Click on Execute to run the Query immediately or if you want to schedule it go with
the Schedule option.
- RSRD_START: Using this Tcode you can execute and test any settings. Make sure that the indicator for Execute Online is activated
- RSRD_ADMIN: This interface gives access to various reports and tools in the broadcasting environment.
Click on settings
Give the technical name and Created by
From here also, you can change and schedule the settings
- Control the times users can run reports to avoid too high stress on the system.
- Broadcasting to a portal simplifies the distribution, but be careful with links to workbooks.