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Budgeting – Why do companies do it?


Before jumping into the best practices, it is important to understand why companies do the budgeting exercise – either yearly or on a more frequent basis. Is it just to complete one more activity that needs to be done every year. Definitely not, but budgeting process allows the entire organization to come together and focus on the goals they want to achieve, draw action plan to achieve the goals and detail the same in financial terms. This helps them to walk out with what the next year looks like for them. It also facilitate in presenting a summary of the same to the various stakeholders depending on the type of the organization – investors, board of directors, top management, employees, customers and prospects on how the business is going to be sustained and grown.


Based on the needs, the organization should figure out the methodology of budgeting process i.e. how detailed the process should be carried out, at what frequency, who in the organization should be involved etc. The budgeting best practices and the supporting technologies in the form of CPM products can help in a long way to determine the effective budgeting process.       


Budgeting Best Practice # 1: Budgeting part of the corporate culture

 Budgeting should be adopted as part of the corporate culture. It should not be just a chore of top management and finance, but there should be organization wide commitment. This should be an exercise where senior management sets realistic targets and require department managers to produce their own plans and tie incentivecompensation to their ability to manage their business and achieve their goals. Availability of effective CPM tools help in the process, as an important ally and overcoming  obstacles to adoption of budgeting as part of the corporate culture. 


 Budgeting Best Practice #2:  Synchronize the Strategic and Operating Plans. Finance and top management create long range strategic plans that align to goals and major initiatives. Now the budgeting process is where the detailed operating plans are drawn out. Both the strategic and operating plans have to be synchronized and related. The operating plan should not be totally different from Strategic Plan. This ensures that the line managers work towards the same goal optimization set out by the top management. Ideally the operating plan should flow from the strategic plans. 

CPM solutions from SAP offers modeling capabilities that can ensure a clear alignment  of the strategy defined in the SAP Strategy Management, and from there moving to Planning in SAP Business Planning, thereby ensuring synchronization between strategic and operating plans. 

SAP solution SAP gets serious about EPM in CPM area would offer the necessary solutions for organization to adopt best practices. We will discuss more best practices in our upcoming blogs.


Budgeting Best Practices with SAP Business Planning – Part II, Budgeting Best Practices with SAP Business Planning – Part III and Budgeting Best Practices with SAP Business Planning – Part IV

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  1. Former Member
    Can we do a three dimension planning in BPC, ie GL account, cost center, and internal order?

    I know in controlling, we are limited to two dimensions, cost element and cost center (transaction KP06), and cost element and internal order (transaction KPF6).

    Thanks in advance for your reply.

    1. Former Member
      Yes you can do it. BPC is based on multidimensional data structure. It is similar to BI cube. Now with NW, it is a BI cube except the time dimension.


      1. Former Member
        People are going to plan in the input schedules. Input schedules won’t have account —> People plan based on Budget ID

        Budget ID      Description           Value
        10001            Personnel costs    £100  ——-> Submitted to GPC ( planning and control department )

        GPC will have the authorization to change account assignment

        Budget ID       Description           G/L Account
        10001            Personnel costs     64301 changes to 64302
        10001             personnel costs     64302

        table with account assignment

        budget ID     account G/L
        10001            64301
        10002             64302    will be use for mapping ?

        In the above case we need to create two dimension or we can have account dimension and budget ID as property?

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