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How to replicate material master from R/3 to SRM

I am going to present a quick guide to replicate material master from backend system to SRM 5.0, including all the BASIS(BC) activities, I would like to highlight that the system has the latest patch level and support packages installed, so here we go:

  1. Basis Setup
    • Create system users for remote connection (RFC_CONN). This user must have SAP_ALL authorisation.
    • Create RFC connections in SRM system.
      Go to transaction SM59 on SRM side and click on ‘create’ button. Set RFC destination name to backend system CLNT (eg. R3DCLNT200), connection type to 3 (abap / R/3 connection) and fill target host to your backend system. On tab Logon/Security add RFC_CONN user created in previous step. Save your settings.
    • Create RFC connections in backend system.
      Go to transaction SM59 on backend side and click on ‘create’ button. Set RFC destination name to SRM system CLNT (eg. SR1CLNT300), connection type to 3 (abap / R/3 connection) and fill target host to your backend system. On tab Logon/Security add RFC_CONN user created in previous step. Save your settings.
    • Create a logical system name in SRM.
      Go to transaction SPRO -> SAP Implemantation Guide -> Supplier Relationship Management -> SRM Server -> Technical Basic Settings -> ALE Settings -> Distribution -> Basic Settings -> Logical Systems -> Define Logical SystemAdd a new value:




      Log.System Name
      R3DCLNT200 R3DCLNT200

      Save your settngs.

    • Create logical system name in backend.
      Go to transaction SPRO -> SAP Customizing Implemantation Guide -> SAP Web Application Server -> Application Ling Enabling -> Sending and Receiving Systems -> Logical Systems -> Define Logical SystemAdd a new value:




      Log.System Name
      SR1CLNT300 SR1CLNT300

      Save your settngs.

  2. First of all you must set a RFC connectivity between SRM and backend system:

  3. Middleware parameters setup
  4. Go to transaction SM30 on backend system and choose table CRMCONSUM. Add the following values:









    User Active Description Q Prefix
    CRM checked SRM connection R3A

      Next, choose CRMSUBTAB for subscription table for Up and Download Object and add the following values:





























    User ObjectName U/D Obj. Class Function Obj. Type Funct. Name
    CRM empty Download Material empty empty CRS_MATERIAL_EXTRACT
    CRM empty Download Material empty empty CRS_CUSTOMIZING_EXTRACT
    CRM empty Download Material empty empty CRS_SERVICE_EXTRACT

    Next, choose CRMRFCPAR for definitions of RFC Connections and add following values:





























    User ObjectName Destination Load Type INFO InQueue Flag Send XML
    CRM * SR1CLNT300 Initial Download SR1CLNT300 X Send XML
    CRM * SR1CLNT300 Request SR1CLNT300 X Send XML
    CRM MATERIAL SR1CLNT300 Delta Download SR1CLNT300 X Send XML

    All other fields leave empty.
    Now, configure filtering for material master:
    Choose CRMPAROLTP table for CRM OLTP Parameters and add the following values:













    Parameter name Param. Name 2 Param. Name 3 User Param. Value Param. Value 2

    Now we must edit the table for application indicator. Go to transaction SE16N on backend side and choose table TBE11. Search or add an application component BC-MID and edit activity settings (field AKTIV = X).
    Save your settings.

  5. Enterprise Buyer with/without CRM
  6. In this activity, you define whether you are running the Enterprise Buyer and CRM in the same system. This might accelerate the Master Data download performance. If you are using CRM in the client, then skip this activity.

    In SRM system run transaction BBP_PRODUCT_SETTINGS, deselect ‘Test mode’ and choose Execute button.
    The system generates a report containing all tables that have been deactivated.

  7. Generate Repository Objects
  8. With this procedure, you generate the middleware function modules (BDoc Object Type) for the material master.

    Go to transaction SMOGGEN and choose object PRODUCT_MAT and PRODUCT_SRV. Generate services for all Object Categories.


  9. Number Range Object Maintenance
  10. On SRM system go to transaction SRNO and assign number ranges for all CRM Replication and Realigment Queues. Enter in object field RRSEQ* and hit F4 button. Choose the first object (RRSEQ_AC) and click on ‘change’ button. On next screen click button ‘Number Ranges’ and add the following range:









    No From number To Number Ext.
    01 00000000000000000001 99999999999999999999 no

    Repeat these steps for all of RRSEQ* objects.

  11. Output format of Product ID
  12. Check Your output format for Product ID in backend and SRM system. This values must be the same for both systems.
    Go to transaction COMCPRFORMAT in SRM and check product ID lenght and values for displaying leading zeroes.

    Save your settings.

  13. CRM Middleware Monitoring Cockpit
  14. On SRM side go to transaction SMWP. Open System Settings and double-click on ‘Number of sites per site type’ name. Administration Console shows up.
    Click on ‘Create Object’ icon and fill Name and description. Choose R/3 for ‘Type’ parameter and click on Site Attributes. Enter and created RFC destination to backend system (R3DCLNT200).

    Save your settings.

  15. Start of download material
  16. Go to transaction R3AS on SRM side and choose first object to download (DNL_CUST_BASIS3).


    After this, source site and desitination site on data flow should fill with proper values. Click on ‘Execute’ button. After this, go to transaction R3AM1 for monitoring object.


    If you have a green light, go to transaction R3AS again and repeat steps for objects:

    After this, go to transaction COMM_HIERARCHY to see what kind of Categories are replicated from backend system.


    Go to transaction COMMPR01 to see what kind of Products are replicated from backend system.


  17. Filtering Material Master records
  18. If you want to filter material master or other objects, go to transaction R3AC1 on SRM side. You will see the following table:


    Click on filter icon on object MATERIAL. On filter settings tab choose Source Site Name and click edit button.

    Object filter settings table corresponds fields and tables/structures from backend system. If you want to download only one material enter the following values:


  19. Deleting Material Master from SRM
    • COM_HIERARCHY_DELETE_SINGLE – Deletes All Hierarchy and Category Data
    • COM_HIERARCHY_DELETE_ALL – Deletes All Hierarchy and Category Data
    • COM_PRODUCT_DELETE_SINGLE – Deletion of a product from the database
    • COM_PRODUCT_DELETE_ALL – Deletion of All Product Master Data
  20. If you want to delete hierarchy of product, run Report:

    If You want to delete all or selected product, run Report:

Hope this blog was helpful.

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  • Hi Marcin

    This is a very useful and practical blog. Thanks!
    Have one doubt:
    CRMSUBTAB entries:
    Thought Object class for service extract is ‘SERVICE_MASTER’ and customzing extract is ‘CUSTOMIZING’. Are you sure, we can give object class ‘MATERIAL’ for all the entries ?

    Best regards

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  • it is a ver very good work.Nicely presented to every one. I indeed appreciate your great work. I have a question here SAp note advices SRM users in all tables. Can we use CRM users also?


       I have the operation carried out in accordance with the your BLOG,In Step 8 errors,
    R3AM1 always display running.

    Cound you give me your e-mail address.ths!

  • Hi,

    When I tried to replicate R/3 materials to SRM, I followed the steps metioned in this blog. But unfortunately materials are not replicated. I tried with filter as well but not worked.
    Just quick question, step 2 of settings mentioned in the blogs are need to be maintained in R/3 or SRM?
    In my system all these settings are avaiable in R/3.
    Could you please help me to replicate the materials from R/3 to SRM.
    Also please let me know as how-to complete the delta downloading?


    • Hello Sachin,

      I confirm you step 2 is done in R/3 system.
      Monitor object MATERIAL in R3AM1 transaction.
      Check also BDoc messages for BDoc type PRODUCT_MAT in SMW01 transaction.



  • Hi Marcin,

    This has been a very informative blog.

    But, I had a query on product category deletion in SRM. I have replicated the product categories from R/3 to SRM, but now want to delete a few of them. Is mass deletion of product categories possible? I checked the programs mentioned by you in the blog, but I cannot use them as :
    1. I have no products in my SRM system.
    2. All my product categories are attached to a single hierarchy. So, deleting the single hierarchy would delete all the categories, irrespective of what I want to keep and what I want to delete.
    Do you know of any other way to delete the categories?

  • Dear Experts,

    when i am pulling the material from R/3 to SRM,m i am using a T-code= R3AS, in SRM,but there is an Error Like= Object is in status Wait.

    please provide the solution…



  • Hi Marcin,

    I think the entries for table CRMSUBTAB are incorrect, and would you please check note